Finance Manager / Accounting Manager
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New Jersey - 1/2 days a month in the office. Very Flexible working arrangement.
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$90,000 - $110,000 plus bonus and leading benefits.
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Position Overview
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The Finance Manager / Accounting Manager will be responsible for the day-to-day financial operations with a focus on QuickBooks Online, project-based accounting, financial reporting, expense coding, invoice follow-up, job setup, and coordination with the company's outside accounting firm.
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This is a hands-on role for someone who is highly organized, detail-oriented, and comfortable working in a fast-moving agency and professional services environment. The ideal candidate has experience with project-based accounting and understands how agency work is estimated, billed, tracked, and reported.
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Key Responsibilities
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Financial Management and QuickBooks Online
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- Manage daily financial activity in QuickBooks Online, ensuring records are accurate, timely and properly maintained.
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- Maintain the chart of accounts, vendor records, customer records, project/job records, and supporting documentation.
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- Code expenses accurately by company, client, project, department, and expense category.
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- Reconcile bank accounts, credit cards, and other financial accounts on a regular basis.
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- Maintain clean, organized, and auditable financial records.
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Project-Based Agency Accounting
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- Set up and maintain new client job numbers and project records.
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- Track project-related revenue, expenses, pass-through costs, vendor costs, and internal allocations.
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- Support project-level reporting, including budget tracking, job profitability, and variance identification.
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- Work with internal teams to ensure projects are properlyset up, tracked, invoiced, and closed out.
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- Help leadership understand financial performance by client, project, and business unit.
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Reporting, Invoicing, and Month-End Close
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- Prepare monthly reports, including P statements, balance sheet summaries, cash flow reporting, receivables/payables summaries, and project-level reports.
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- Support month-end and year-end close in coordination with the outside accounting firm.
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- Support client invoicing and ensure invoices are accurate, timely, and aligned with project scopes, contracts, and billing schedules.
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- Follow up on outstanding invoices and help manage accounts receivable.
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- Track vendor invoices, confirm proper coding, prepare payments for approval, and monitor cash inflows and outflows.
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Accounting Firm Coordination and Process Improvement
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- Serve as the day-to-day contact for the company's outside accounting firm.
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- Provide documentation, reconciliations, reports, and supporting information as needed.
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- Support tax preparation, annual filings, and other accounting firm requests.
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- Recommend improvements to reporting, expense coding, job setup, invoice tracking, and project accounting processes.
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- Help establish consistent financial workflows and related companies.
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