Accounting Operations Support Specialist

Role Overview

As an Accounting Operations Support Specialist, you will keep the accounting engine running by entering, verifying, and organizing financial information while pitching in on everyday clerical work that supports the team.

A Day in the Life

You start by reviewing source documents, checking entries for accuracy, and updating the electronic database. Midday, you collaborate with teammates and other departments to track down details, scan and file backup documentation, and log transactions. Before wrapping, you make sure everything aligns with company policies and safety procedures and note any follow-ups for the next day.

Key Responsibilities

• Perform general accounting support duties as assigned.
• Complete basic data entry, including logging transactions and related information.
• Enter data from job documents into an electronic database with speed and accuracy.
• Verify entries by comparing them to source documents.
• Handle clerical tasks tied to the accounting function: scanning, copying, and filing documents.
• Collaborate with other departments and research information as needed.
• Follow all company policies and procedures, including safety requirements.
• Take on other duties as assigned.

* Duties may vary by location.

Minimum Qualifications

• High School Diploma or GED.
• 2+ years of office and/or related clerical experience.
• Fast, accurate data entry or keyboarding skills.
• General computer competency, including at least 1 year using Microsoft Excel, Word, and Outlook.
• Effective English communication skills, both verbal and written.
• Ability to work overtime with little notice; weekend hours may occasionally be required.

Preferred Qualifications

• Experience in the HVAC or construction industry.
• 2+ years of accounting assistant experience.
• Basic knowledge of accounting principles.

Strengths That Help You Succeed

• A customer service mindset and positive, team-oriented attitude.
• Ability to work independently and collaboratively.
• Excellent written and verbal communication skills.
• Comfort in a fast-paced setting with strong organization, attention to detail, and multi-tasking ability.
• Willingness to learn and partner across all levels of the organization.
• Commitment to safety and a safety-first culture.
• Ability to build positive relationships with internal and external customers.

Working Conditions

• Open office environment.
• Fast-paced environment.

Physical Requirements

• Lift/move up to 10 pounds frequently.
• Frequently bend at the waist, kneel, or crouch.
• Stand, walk, or sit for extended periods.
• Hear, understand, and distinguish speech and other sounds to safely operate phones or office equipment.
• With natural or corrected vision, maintain close, distance, and peripheral focus with normal depth perception.
• Express or exchange ideas verbally to convey information to others.
• Enter text or data via a traditional keyboard or 10-key numeric keypad.
• Use arms and hands to reach overhead; grasp, hold, lift, turn, push, and pull objects and tools.