Accounting & Sales Assistant

Grabba-Leaf LLC

Pompano Beach, FL

Full-time

9 days ago

Job Description

Benefits:

401(k) matching
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Vision insurance

Position Summary

We are seeking a detail-oriented and results-driven Accounting & Sales Assistant to oversee key accounting functions, support sales growth, manage customer relationships, and coordinate daily business operations. Reporting to the General Manager, this role combines financial reporting, sales leadership, inventory oversight, and administrative support to ensure accuracy, compliance, and operational efficiency.

The ideal candidate will have a strong accounting foundation, sales experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Accounting & Financial Management

Record transactions in QuickBooks and maintain accurate spreadsheets and records.
Reconcile accounts, assist with month-end close, and prepare financial reports.
Monitor customer accounts payable and receivable, payments, and other bank activity.
Assist with customer credits, rebates, and write-offs.
Assist with physical inventory counts, inventory change analysis, valuations, and adjustments.
Assist with budgeting, financial projections, and other data analysis to assist and inform sales team
Create financial tools and resources for the sales team
Assist with W-9 review, 1099 preparation and e-filing, and other tax and compliance reporting requirements.
Maintain organized documentation for audits, tax filings, and internal reviews.
Assist with system configuration, improvement and automation of internal process, segregation of duties, and other internal controls
Coordinate with external accountants, tax professionals, insurance providers, attorneys, and other business partners as needed

Sales & Customer Relations

Support the General Manager in developing and executing sales strategies to achieve revenue goals.
Build and maintain relationships with customers to increase sales and customer retention.
Monitor sales performance, prepare monthly reports, and help ensure sales targets are met.
Train and mentor sales assistants on product knowledge, sales techniques, customer service, and internal procedures.
Collaborate with marketing to develop sales materials and promotional initiatives.
Resolve customer concerns and oversee communications to ensure timely, professional service.

Operations & Administration

Maintain accurate customer records, CRM data, spreadsheets, calendars, and sales documentation.
Coordinate vendor and customer applications, customer account licensing, and shipping carrier claims.
Assist with inventory counts, warehouse coordination, order verification, and inventory adjustments.
Identify opportunities to improve workflows, automation, reporting, internal controls, and operational efficiency.
Provide general administrative support
Perform other duties as assigned.

Qualifications & Requirements

Associate degree in Accounting, Finance, Business, or a related field required; bachelor’s degree preferred.
Two or more years of relevant accounting, sales, or business operations experience.
Knowledge of GAAP, general ledger accounting, reconciliations, accounts payable and receivable, and financial reporting.
Sales experience with strong customer relationship management and communication skills.
Proficiency in QuickBooks, Microsoft Office, particularly Excel, and CRM software.
Strong analytical, organizational, problem-solving, and time-management skills.
High attention to detail, integrity, confidentiality, and accountability.
Ability to work independently, collaborate across departments, and manage competing priorities.
Reliable transportation and proof of automobile insurance required.

Preferred: CPA certification or progress toward CPA licensure, a bachelor’s degree, and experience in inventory accounting, sales reporting, team training, and process improvement.

Numbers & Facts

Location	Pompano Beach, FL
Job Type	Full-time

Skills

Accountingunmatched
Accounting Closeunmatched
Accounts Payableunmatched
Accounts Receivableunmatched
Administrative Skillsunmatched
Analysis Skillsunmatched
Auto Insuranceunmatched
Automationunmatched
Budgetingunmatched
Business Operationsunmatched
Certified Public Accountant (CPA)unmatched
Communication Skillsunmatched
Customer Relationsunmatched
Customer Relationship Management (CRM)unmatched
Customer Relationship Management (CRM) Systemsunmatched
Customer Retention/Renewalunmatched
Customer Support/Serviceunmatched
Data Analysisunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Develop and Maintain Customersunmatched
Documentationunmatched
Financeunmatched
Financial Managementunmatched
Financial Projectionsunmatched
Financial Reportingunmatched
General Ledger Accountingunmatched
Generally Accepted Accounting Principles (GAAP)unmatched
Health Insuranceunmatched
Insuranceunmatched
Intuit Quickbooksunmatched
Leadershipunmatched
Licensingunmatched
Maintain Complianceunmatched
Marketingunmatched
Marketing/Sales Collateralunmatched
Meet Sales Quotaunmatched
Mentoringunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Multitaskingunmatched
Operationsunmatched
Operations Managementunmatched
Organizational Skillsunmatched
Performance Analysisunmatched
Physical Inventoryunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Professional Servicesunmatched
Promotional Programsunmatched
Reconciliationunmatched
Regulatory Complianceunmatched
Reporting Skillsunmatched
Revenue Growthunmatched
Revenue/Sales Reportingunmatched
Salesunmatched
Sales Strategyunmatched
Sales Supportunmatched
Sales Trainingunmatched
Spreadsheetsunmatched
Systems Administration/Managementunmatched
Tax Accountingunmatched
Tax Regulationsunmatched
Tax Reportingunmatched
Time Managementunmatched
Track Customer Issuesunmatched
Vision Planunmatched
Warehouse Coordinationunmatched

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