The Accounting Specialist is responsible for processing accounts payable and coordinates the credit card program. They support the finance department and organization by ensuring daily transactions are processed accurately and on time and communicated to appropriate approvers and distribution for payment processing. the AS will also be responsible for daily deposit reconciliations.
Key Responsibilities
Accounts Payable:
Review all payment requests for appropriate documentation and approval prior to payment. Requests may include invoices, reimbursements, grants, stipends, rents, or any other items that require payment.
Process all accounts payable activity ensuring transactions are processed timely and accurately; initiating all payments via ACH, check or wire. Records activity in the General Ledger according to Radley’s financial policies and allocation guidelines
Maintain all accounts payable backup documentation, spreadsheets, and organization’s accounts payable files
Conduct reviews and reconciliations on accounts payable records
Provide accounts payable support for financial audits, budgets, and staff inquiries
Prepare and file IRS Form 1099 reporting at calendar year end for consultants and other service providers per the Internal Revenue Service code
Credit Cards:
Review and approvals of expense requests for payment, and forward overlimit to appropriate approval management
Update and maintain all allocation tools for staff
Implement and update the expense management system
Facilitate issuing new cards, changing credit card limits, canceling cards, and resolving staff problems related to credit card use and allocations
Upload expense allocations into the General Ledger, accurately and timely for month-end reporting
Credit card request management
Other Responsibilities:
Respond timely to inquiries from vendors, customers, or staff and researches and resolves concerns or discrepancies
Create and update procedures and training documentation on accounts payable and credit cards operations and expense management
Support and collaborate with the Finance team on related activities, special projects, and improvements
Stand-in as back-up HR and payroll processes and follow-up on outstanding items in the HRIS process
Review and reconciliation of daily cash and CC transactions by store and follow-up on discrepancies.
CANDIDATE PROFILE
The Accounting Specialist will have 3-5 years related experience in accounts payable along with experience in coordinating a staff credit card program and or experience in expense management. They have the keen sense of prioritization and multitasking and experience in relating to others who represent a variety of backgrounds. Accounting degree preferred but not required.
Additional requirements and experience include:
Account Management
Budgets / cost control
Dependability
Analytical
Attentive to detail
Job knowledge / Ability to Learn
Flexibility
Integrity / ethics
Sense of Urgency
Problem solving / analysis
Time management and organization skills
Proven accounting experience
Well organized
Data entry and word processing skills
Ability to perform filing and record keeping tasks
Aptitude for numbers
Accuracy and attention to detail
Proficient in Microsoft Office, databases and accounting software
Familiarity with bookkeeping and basic accounting procedures
Retail accounting experience is desired.
Experience in retail and with retail management systems is a plus