Accounting Specialist

Job Title: Accounting Specialist

Job Description

We are seeking a detail-oriented Accounting Specialist to join our team. The ideal candidate will generate and distribute customer invoices accurately and on time, process incoming payments, and apply them to customer accounts. This role requires proficiency in QuickBooks and involves close collaboration with project managers and office staff to ensure billing accuracy.

Responsibilities

• Generate and distribute customer invoices in a timely and accurate manner.
• Process incoming payments and apply payments to customer accounts.
• Monitor aging reports and follow up on outstanding balances.
• Contact customers regarding overdue accounts and establish payment arrangements when necessary.
• Reconcile customer accounts and resolve billing discrepancies.
• Maintain accurate financial and customer records within QuickBooks.
• Assist with month-end closing activities and reporting.
• Work closely with project managers and office staff to ensure billing accuracy.
• Prepare accounts receivable reports for management review.
• Support additional accounting and administrative functions as needed.

Essential Skills

• Proficiency in QuickBooks.
• Experience with accounts receivable and accounts payable.
• Familiarity with invoicing and progress billing.
• Ability to reconcile checking accounts, credit card accounts, and vendor statements.
• Experience in bookkeeping and data entry.

Additional Skills & Qualifications

• Experience in construction accounting is preferred.
• Ability to process payroll and prepare bank deposits.
• Proficiency in Microsoft Excel and bank reconciliation.
• Capacity to support month-end accounting activities and financial recordkeeping.

Work Environment

This position is based onsite in Gretna within a small office of approximately 30 employees. The work schedule is Monday through Friday, from 7:00 AM to 3:30/4:00 PM, totaling 40-45 hours a week with a one-hour lunch break. We offer a supportive work environment with comprehensive benefits, including a 401(k) plan with matching contributions, health insurance, and generous paid time off. Enjoy 7 paid holidays plus an extended Thanksgiving holiday.

This is a Contract to Hire position based out of Gretna, NE.

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Gretna,NE.

This position is anticipated to close on Sep 7, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.