Accounting Specialist

About Us

At The Pharmacy Hub, we collaborate with pharmaceutical brands, manufacturers, health brands, telemedicine providers, and healthcare companies to deliver essential products directly to patients. Our expertise allows us to seamlessly distribute pharmaceuticals, medical devices, and other healthcare products to consumers, ensuring greater accessibility and convenience.

Position Summary

The Accounting Specialist is a hands-on, business-facing accounting role that sits at the intersection of the general ledger and daily operations. This is not a siloed desk job: the person in this seat owns real transactional work — accounts payable end-to-end, purchase orders, vendor reconciliations — while also carrying meaningful general ledger, close, inventory, and margin responsibility.

The role is deliberately weighted toward accounting. Roughly 60% of the time is spent on general ledger work, month-end close, reconciliations, inventory and margin analysis, and revenue recognition support; roughly 40% is spent owning the accounts payable cycle and supporting accounts receivable. That balance is expected to shift further toward analysis as AP workflows are automated in NetSuite.

Because The Pharmacy Hub moves physical product, this role requires someone who understands how inventory, cost, and margin actually behave — not just how they are journalized. The Accounting Specialist will work directly with warehouse, procurement, and operations teams to make sure what happens on the floor is accurately reflected in the ledger, and will use NetSuite and Excel to turn that data into analysis leadership can act on.

This position reports to the Senior Financial Controller and works closely with the Senior Accountant, Financial Analyst, Accounts Receivable Specialist, and the CFO.

Core Responsibilities

Accounts Payable Ownership

• Own the full-cycle accounts payable process: review, code, and process vendor invoices and purchase orders in accordance with company policy
• Create, maintain, and reconcile purchase orders in NetSuite, including three-way match against receipts and invoices
• Reconcile vendor statements, research discrepancies, and resolve them directly with vendors
• Prepare and process weekly check runs, ACH, and wire transfers; ensure proper documentation and approvals prior to payment
• Maintain accurate vendor master data, including banking details, terms, and W-9/1099 information
• Manage AP accruals and AP-related reconciliations at close; monitor aging and payment timing against cash planning

Revenue, AR & Operational Finance

• Support revenue recognition in accordance with US GAAP, including review of customer arrangements, cutoff, and deferred revenue schedules
• Back up and support the Accounts Receivable function: invoicing accuracy, cash application, aging review, and collections escalation
• Reconcile revenue and AR subledgers to the general ledger; research and resolve billing and payment discrepancies
• Partner with Operations, Procurement, and Sales to understand how transactions originate and ensure they are captured correctly in the system

Systems, Analytics & Process Improvement

• Use NetSuite as the primary system of record; build and maintain saved searches, reports, and reconciliations that reduce manual work
• Build and maintain Excel models and analyses (advanced formulas, pivot tables, large-data manipulation) that support close, inventory, and margin review
• Identify manual, error-prone, or undocumented processes and convert them into documented, repeatable, automated procedures
• Contribute to strengthening internal controls across ordering, receiving, inventory, AP, and AR
• Translate financial data into clear, plain-language insight for non-financial stakeholders

How Success Is Measured

• Assigned close tasks and reconciliations completed accurately and on schedule, with clean supporting documentation
• AP processed on time and on terms, with a controlled aging and no recurring invoice or PO exceptions
• Inventory subledger reconciled to the general ledger, with variances identified, explained, and driven down over time
• Measurable reduction in manual effort through NetSuite automation and documented process improvements

Qualifications

• Bachelor's degree in accounting or finance; CPA or CPA candidacy a plus, not required
• 4–7 years of progressive accounting experience, including full-cycle general ledger, month-end close, and reconciliations
• Hands-on accounts payable experience including purchase orders, three-way match, and vendor reconciliation
• Working knowledge of US GAAP, including revenue recognition principles
• Experience in an inventory-intensive business — distribution, wholesale, pharmacy, manufacturing, e-commerce, or 3PL — with real exposure to inventory costing and gross margin
• Hands-on NetSuite experience strongly preferred; equivalent ERP experience (SAP, Oracle, Acumatica, Sage Intacct) considered with demonstrated ability to ramp quickly
• Advanced Excel skills: pivot tables, lookups, large data sets, and reconciliation modeling
• Demonstrated comfort working cross-functionally with warehouse, procurement, and operations teams rather than only within finance
• Strong analytical and problem-solving skills, with the ability to explain financial results in plain language
• Excellent attention to detail, organization, and ownership of deadlines in a fast-paced environment

The Background We're Looking For

We care more about where you've operated than about credentials on paper. The strongest candidates for this role typically come from corporate accounting inside distribution, healthcare, pharmacy, wholesale, manufacturing, or another high-volume operating company — environments where inventory moves, margin matters, and accounting is tied to what happens on the floor.

Deep public-accounting tax experience is not what this seat requires. Ten years of preparing returns will be less relevant here than four years of closing the books at a company that ships product. If you have spent your career in corporate accounting at an operating business and enjoy being close to the operation, you are exactly who we want to hear from.

Core Competencies

• Technical accounting judgment paired with practical operational understanding
• End-to-end ownership: follows an issue from the warehouse floor to the general ledger
• Inventory, cost, and margin literacy
• Systems fluency and an automation-first mindset
• Analytical rigor and comfort with large data sets
• Clear communication with financial and non-financial audiences
• Accuracy and integrity under deadline pressure
• Curiosity about how the business actually makes money

Work Environment

This is a 100% on-site role based at The Pharmacy Hub's Davie, Florida office and warehouse. The pace is driven by close cycles, payment runs, audit timelines, and operational deadlines. The Accounting Specialist is expected to divide time between desk-based accounting work and regular presence on the warehouse and operations floor, and will work in person with the Senior Financial Controller, Senior Accountant, Financial Analyst, Accounts Receivable Specialist, and warehouse and procurement staff.

Physical Requirements

The physical and mental demands described are representative of those an employee must meet to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Primarily desk-based with extended periods of computer use for journal entries, reconciliations, invoice processing, and analysis, combined with regular time on the warehouse and operations floor
• Close visual acuity required for reviewing invoices, general ledger detail, account reconciliations, inventory records, and ERP data
• Clear verbal and written communication required with vendors, internal teams, and finance leadership
• Ability to read, analyze, and interpret US GAAP guidance, financial statements, ERP reports, and vendor agreements
• Role is based at the Davie office and warehouse; occasional local travel as needed

At-Will Employment

Employment is at will and may be terminated at any time, with or without cause or notice, in accordance with applicable law.