Accounting Specialist

This job is posted on behalf of McBride Executive Search by Top Echelon.

Payroll & AP/AR Specialist

About the Role
Join a fast-paced construction accounting team where technology drives how they work. You’ll split your time between payroll and AP/AR, using a modern tech stack to keep accurate, timely numbers moving in a deadline-driven environment. If you like staying ahead of tight cycles and are comfortable working in multiple systems, this role is for you.

Payroll Responsibilities

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• Keep payroll data accurate and current in payroll system, including time worked, salaries, garnishments, PTO, benefits, and 401(k) deductions.
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• Review computed payroll, catch errors quickly, and correct them before they affect pay.
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• Record changes that affect net wages (exemptions, insurance coverage, loan payments, and other deductions) for each employee.
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• Process moving expenses, performance awards, severance payments, labor adjustments, and PTO conversions.
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• Prepare, balance, and distribute payroll funding. Enter system adjustments to keep employee records correct and up to date.
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• Use time entry validation and payroll reports to verify accuracy and follow up so entries are complete before each deadline.
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• Maintain payroll records, tax withholding setup, and earnings and deductions data, and periodically audit system data for accuracy.
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• Review monthly tax reporting in our HRIS and help prepare and submit quarterly and yearly tax returns.
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• Prepare and upload monthly HSA wellness files.
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• Answer questions from management, employees, and third parties on payroll and time recording policies, with a service-first attitude.
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• Contribute to payroll projects, document processes, and recommend improvements that make workflows faster and more automated.
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AP/AR Responsibilities

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• Support AR with daily deposits, cash entries, and cash receipts.
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• Help project teams post monthly billings in ERP system.
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• Assist with expense report approvals and invoice routing.
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• Support the AP payment process, research vendor payments, and help reconcile vendor statements.
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• Track and collect lien waivers from subcontractors.
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• Partner with the Accounting Manager on communication with outside vendors and subcontractors.
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• Support payroll and AP/AR month-end close.
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Required Experience

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• 3+ years of Accounts Payable and Receivable experience in a high volume corporate environment.
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• General accounting knowledge and a solid understanding of AP procedures
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• Intermediate Excel skills
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• ERP accounting system experience
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Preferred

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• Construction industry experience
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• Cloud-based payroll system experience
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Skills

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• Comfortable learning and working across multiple systems, with strong spreadsheet and database skills and familiarity with payroll processing platforms
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• Strong math, analytical, and problem-solving skills
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• Able to prioritize and juggle competing tasks under tight deadlines in a high-volume setting
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• Discretion with confidential information and excellent customer service
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• Clear written communication for documentation and correspondence
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