Accounting Supervisor

Summary

The Accounting Supervisor is responsible for professional accounting, reporting, and audit preparation by applying Generally Accepted Accounting Principles (GAAP) at the Friends Pet Clinic (Clinic), a low-cost veterinary practice, and Friends of PACC (FOP), which both support the animals adopted from PACC. Reporting to the Chief Financial Officer (CFO), this role is responsible for overseeing the accounts, ledgers, and reporting systems, and the ongoing improvement of policies and procedures. The position requires the application of independent judgment and working collaboratively as part of a team. The ideal candidate is an analytical, detail-oriented professional who enjoys solving accounting related issues and brings kindness, a sense of humor and a genuine care and concern for the team, both individually and collectively.

Job Description & Responsibilities

• Finance and accounting leadership.
• Provide oversight, guidance, and support to bookkeeper staff to ensure accurate and timely financial processing.
• Oversee various accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards, regulatory requirements, and internal controls.
• Perform monthly bank account and credit card reconciliations for the CFO to approve.
• Ensure A/P and A/R transactions are posted/accrued to QuickBooks prior to month-end close.
• Work closely with Clinic and FOP staff to ensure accuracy and staff development.
• Ensure management has reviewed and approved all expenses.
• Prepares, reviews, and approves routine journal entries daily and submits complex journal entries to CFO for approval.
• Assist with the preparation of monthly financial statements in accordance with GAAP.
• Maintain internal control and safeguards for receipt of revenue, costs, program budgets, and actual expenditures.
• Support annual audit activity.
• Responsible for posting and transferring payroll transactions.
• Oversee various financial, project/program and grants accounting; ensure that expenditures are consistently aligned with grant and program budgets throughout the grant/fund period; collate financial reporting materials for funders and management.
• Work collaboratively with the CFO and other team members to support organizational financial operations.
• Manage and facilitate various reporting requirements and notify the CFO of any changes in process or requirements to ensure that the organization’s nonprofit status remains in good standing.
• Assist with annual budget preparation and supporting documentation.

Team Leadership

• Encourage and increase the understanding of staff and leadership to help them grow and expand their knowledge, including helping them fully understand their budgets.
• Maintain a friendly, outgoing, and positive attitude, understanding that your job is to help others as needed through education, explanation, or research on new methods that would provide a better solution.

Qualifications

This is a fantastic opportunity for an experienced nonprofit accountant to move into a leadership position within the Friends of PACC/Friends Pet Clinic organizations.

• Bachelor’s degree in accounting or finance preferred but will consider confirmable experience in noted areas.
• Experience with QuickBooks Online
• Experience with Microsoft Products (Excel, Word, Teams)
• Experience with EZ Vet software is a plus but not required.
• Knowledge of GAAP and nonprofit auditing principles
• Excellent analytical and problem-solving skills
• Sharp attention to detail
• Strong written and oral communication skills
• Ability to meet deadlines and prioritize tasks.
• Personal qualities of integrity, credibility, and unwavering commitment to the organization’s mission.
• Ability to function as part of team, be self-motivated, and able to work independently.
• Valid Arizona driver’s license and ability to meet insurance requirements.
• A valid Arizona driver’s license is required at the time of appointment.

Compensation

Position is salary/exempt at $70,000 - $80,000 annually commensurate with competitive experience and qualifications. Benefits include medical, vision, dental, life and 401(k) with company match, vacation, sick leave, and holiday pay.

General

The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this job. This is not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel incumbent in this position.

Americans with Disability Specifications

The physical demands and work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

The employee must be able to lift and/or move up to 20 pounds. Required vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

At Will Relationship

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship which means that either you or Friends of PACC may terminate the relationship at any time, with or without notice, and with or without cause.

About Friends of Pima Animal Care Center (FOP)

Friends of PACC is the nonprofit partner to our county animal shelter, which is the only shelter in our community that never turns away a pet in need, taking in approximately 19,000 pets annually. Our mission is to support and enhance PACC’s efforts to save the lives of pets in need. We grant critically needed resources—such as veterinary care, medications, and equipment—to Pima Animal Care Center so that it can continue the amazing lifesaving progress it has made in recent years. We envision a future in which every pet that comes to PACC is supported with the resources needed to find a loving home.

Friends Pet Clinic is a low-cost, nonprofit veterinary clinic dedicated to providing accessible care to pets in need across Pima County. Our purpose is to support eligible pet families by ensuring that all animals, regardless of their owner’s financial situation, have access to essential veterinary services. We proudly provide care for: Pets adopted from PACC, referrals from PACC and partnering veterinary clinics, residents in high-risk shelter surrender regions within Pima County.

Friends of Pima Animal Care Center/Friends Pet Clinic is an equal opportunity employer, and complies with all Federal and Arizona State laws, regulations, and executive orders regarding non-discrimination and affirmative action. We are committed to an inclusive and diverse workforce. We will not discriminate against employment opportunities or practices based on race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

PRE-EMPLOYMENT SCREENINGS

Friends of Pima Animal Care Center conducts pre-employment screenings for all positions, including background checks, and verification of academic credentials, licenses, certifications, and work history. In addition, E-Verify is conducted for all new employees to ensure they are legally authorized to work in the United States.