We are seeking a detail-oriented and organized Accounts Payable/Accounts Receivable Specialist to join our team. This role is responsible for managing the full cycle of vendor payments and homeowner receivables, with a strong emphasis on accuracy, efficiency, and leveraging AI tools to streamline financial processes. Experience in HOA (Homeowners Association) management or HOA accounting software is a plus.
Job Details
Schedule: Monday through Friday, 7:30 AM – 4:30 PM
Location: Full-time, in-office
Compensation: $25.00 per hour
Benefits: Not offered at this time
Key Responsibilities
Accounts Payable:
Receive, review, and enter all vendor, utility, and insurance invoices
Process and schedule invoice payments accurately and on time
Maintain vendor records and payment documentation
Utilize AI tools to automate and streamline invoice processing workflows
Accounts Receivable:
Receive and post homeowner assessment payments and checks
Process remote deposit captures and lockbox payments
Monitor outstanding balances and follow up on delinquent accounts
Maintain accurate and up-to-date homeowner payment records
General Accounting:
Reconcile bank accounts on a regular basis
Leverage AI tools to identify discrepancies and improve accuracy
Maintain organized digital and physical financial records
Assist with month-end closing and reporting as needed
Communicate professionally with vendors, homeowners, and management
Qualifications
Required:
Minimum 2 years of experience in accounts payable and/or accounts receivable
Proficiency with accounting software and Microsoft Office (Excel, Word, Outlook)
Strong attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines
Comfortable using AI tools and technology in daily workflow
Excellent communication and customer service skills
Preferred:
Experience working with HOA (Homeowners Association) management companies
Familiarity with HOA accounting software (e.g., Vantaca, or similar)
Experience with remote deposit and lockbox payment processing
Knowledge of property management accounting practices
How to Apply
Interested candidates should submit a resume and brief cover letter outlining relevant experience. We look forward to hearing from qualified applicants who are eager to contribute to our team.
Numbers & Facts
Location
San Dimas, CA
Job Type
Full-time
Skills
Accountingunmatched
Accounting Closeunmatched
Accounting Softwareunmatched
Accounts Payableunmatched
Accounts Receivableunmatched
Artificial Intelligence (AI)unmatched
Billingunmatched
Communication Skillsunmatched
Customer Support/Serviceunmatched
Detail Orientedunmatched
Documentationunmatched
Insuranceunmatched
Management Accountingunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Past Due Accountsunmatched
Payment Processingunmatched
Process Developmentunmatched
Property Managementunmatched
Reconciliationunmatched
Record Keepingunmatched
Time Managementunmatched
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