Accounts Payable Administrator

JOB TITLE: Accounts Payable Administrator
LOCATION:Costa Mesa, CA
PAY RATE: $23.00 27.00/hour

We are a national aerospace and defense staffing agency seeking highly qualified candidates for a position with a top-tier client.

Job Details:

• Job Type: Contract (6 months with potential for extension)

• Industry: Aerospace / Defense / Aviation

• Benefits: Medical, dental, and vision (Cigna)

• Perks: Bonus potential + Priority access via Tier 1 supplier

• Openings Nationwide: Thousands of opportunities across the U.S.

• Shift: Monday to Friday, 8:00 AM 5:00 PM.

Qualifying Questions:

• Are you a U.S. Person (U.S. citizen, lawful permanent resident, or protected individual) as defined under ITAR regulations?

• Do you meet the educational and experience requirements for this role?

• Can you commute to the job location or relocate if necessary?

Summary:

• Vouches invoices and creates checks for accounts payable processing.

• Follows up on un-reconciled invoices to resolve discrepancies.

• Performs data entry of invoices and verifies statements for accuracy.

• Processes full Accounts Payable cycle including check runs, wire transfers, international payments, and international and domestic freight.

• Classifies invoices and purchase orders and posts to correct general ledger accounts using standard accounts payable chart of accounts.

• Works with internal departments and external vendors to settle inquiries related to invoices and invoice quality issues.

• Maintains communication with vendors to resolve accounts payable issues.

• Performs filing, scanning, and printing of accounts payable documentation.

• Answers inquiries regarding Accounts Payable issues.

• Uses ERP systems and Microsoft Office for invoice processing and vendor communication.

Requirements:

• Must be a U.S. Person (as defined by ITAR).

• Knowledgeable in basic computer skills for data entry and documentation.

• Proficiency with Microsoft Teams for internal communication.

• Proficiency with Microsoft Excel for invoice tracking and reconciliation.

• Experience with accounts payable processes including invoice processing, check runs, and payment reconciliation.

• Experience with ERP systems (M3 preferred but not mandatory).

• Experience with data entry of invoices and verification of statements.

• Experience posting invoices to general ledger accounts.

• Experience processing international payments and freight invoices.

• Experience working with vendors to resolve invoice-related issues.

About Us:

The Structures Company is a premier national aerospace and defense staffing agency specializing in contract, contract-to-hire, and direct hire placements. We deliver expert workforce solutions across engineering, IT, production, maintenance, and support roles.

As trusted partners to leading aerospace and defense OEMs and Tier 1 suppliers, we connect professionals with career opportunities to grow and excel in aviation, aerospace, and defense.

Eligibility Requirements:

Must be a U.S. Person (U.S. citizen, lawful permanent resident, or protected individual under 8 U.S.C. 1324b(a)(3)) to comply with ITAR regulations.

Keywords: aerospace, aviation, engineering, maintenance, aircraft design, defense

Take your career to new heights-apply today!