Responsible for processing accounts payable (A/P) invoices submitted to the District for payment, facilitating the invoice approval process, invoicing miscellaneous receivables, and assisting the Finance Department with other general accounting tasks.
Essential Functions:
- Process accounts payable, including general ledger and work order coding, route and process electronic authorization for payment, substantiate invoice calculations, and perform data entry.
- Schedule wires, upload ACH files, and print checks for mailing.
- Establish new vendors in the A/P system, following the District’s policies and procedures, including timely vendor verification and documentation.
- Annually prepare 1099’s for filing with the Internal Revenue Service.
- Instruct District staff in the invoice approval process and clearly communicate monthly approval deadlines, including reminders, to ensure a timely month-end close.
- Research payment history by work order, general ledger number or vendor for District staff, and troubleshoot purchase order questions.
- Perform Miscellaneous Receivables (MR) tasks, including invoice creation, monthly collections review and MR account reconciliations.
Other Duties:
- Perform in a backup capacity in other areas, such as purchase orders and inventory, as needed.
- Assist Finance staff with general accounting tasks.
- Must work directly or indirectly with District vendors on a regular, ongoing basis. Must provide a high level of professional, prompt, efficient, accurate, courteous, and reliable service in such a manner as to reflect favorably on the District and to ensure high quality service to District customers.
- Understand and demonstrate a commitment to the District’s mission, vision, core values, and strategic plan.
- Adhere to all safety policies and procedures. Promote a safe work environment for all employees, contractors, and customers, in order to ensure a reliable workforce and an educated community.
- Be respectful of all employees and customers, listening to their requests and understanding their needs.
- Act as a responsible steward of public assets and trust. Foster open and honest communications, listen, and understand other perspectives.
- Foster teamwork and promote unity of the District and its departments.
- Perform other duties as assigned.
Requirements
Education, Experience, & Training Required
- Minimum 2 – 3 years of applicable experience. Working knowledge of accounting practices and methods required.
- A demonstrated ability to type at 45 wpm and operate 10-key adding machine.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Demonstrated success performing highly detail-oriented tasks.
- Ability to use math and analytical skills to make decisions.
- Intermediate knowledge of Microsoft Excel, Word, and Windows.
- Ability to communicate and work effectively with all levels of the organization and outside vendors, customers, etc.
- Ability to use independent and discretionary judgment; manage confidential information.
Other requirements
- Valid driver license
- Post-offer background check
Physical Requirements
- Most working time is sedentary in nature, or standing/walking primarily in a controlled office environment. Occasional trips to other District work sites and other locations for project work, meetings, training, errands, etc.
- Frequent use of a computer and exposure to terminal screens.
- Frequent repetitive hand/wrist motions and finger manipulation.
- Frequently handle material of moderate weight, up to 15 pounds and occasionally 25 pounds.
- Occasional exposure to hazards or risk of injury that are primarily protected against or predictable.
- Typically requires use of one of more senses of medium intensity and long duration.
- Under regular pressure to meet deadlines, perform tasks with a high degree of accuracy, process a large volume of work and resolve issues related to business needs of the District.
Benefits
The District offers a competitive benefits package that includes medical, dental, vision, FSA for medical and/or dependent care, VEBA, a variety of life insurance and AD&D options, deferred compensation (401(a) and 403(b)), Washington State PERS, short- and long-term disability and a generous personal leave bank.
This position is non-exempt (hourly) within grade 5: entry $24.91 | target $30.25 | premium $35.59. Actual rate is based on qualifications and experience.
Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship for an employment visa at this time.
Position is on-site, located in Newport, WA.