Accounts Payable (AP) Clerk

Position Title

Accounts Payable Clerk

Position Summary

The Accounts Payable Clerk is responsible for processing and maintaining accurate records of vendor invoices, expense reports, and payments. This role ensures timely and accurate payment of company obligations while maintaining compliance with company policies, accounting standards, and internal controls. The AP Clerk works closely with vendors, procurement personnel, and internal departments to resolve invoice discrepancies and support the month-end close process.

Key Responsibilities

• Review, verify, and process vendor invoices for payment.
• Match invoices to purchase orders and receiving documents.
• Ensure proper account coding and approval documentation.
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers.
• Maintain accurate vendor records and update vendor information as required.
• Respond to vendor inquiries and resolve billing discrepancies.
• Reconcile vendor statements and investigate outstanding items.
• Process employee expense reimbursements in accordance with company policy.
• Assist with month-end and year-end accounts payable closing activities.
• Prepare accruals and supporting documentation as assigned.
• Maintain organized electronic and physical AP files.
• Support audit requests by providing required documentation and account analysis.
• Monitor AP aging reports and ensure timely payment of obligations.
• Assist with implementation and improvement of AP processes and controls.
• Perform other accounting and administrative duties as assigned.

Qualifications

Education

• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• High school diploma or equivalent required.

Experience

• 1-3 years of accounts payable or accounting experience preferred.
• Experience with ERP systems and invoice workflow software preferred.

Skills and Competencies

• Strong attention to detail and accuracy.
• Knowledge of accounts payable processes and accounting principles.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Ability to manage multiple priorities and meet deadlines.
• Strong organizational and problem-solving skills.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality with financial information.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to occasionally lift up to 15 pounds.

Work Environment

• Primarily office-based environment.
• Regular interaction with vendors, managers, procurement teams, and finance personnel.

Reporting Relationship

Reports to the Site Controller.

Performance Measures

• Invoice processing accuracy.
• Timeliness of payments.
• Vendor issue resolution.
• Compliance with company policies and internal controls.
• Successful completion of month-end AP responsibilities.
• Audit support effectiveness and documentation quality.