Accounts Payable Clerk

Pay Rate: $23–$24 per hour
Employment Type: Contract-to-Permanent

Job Summary

The Accounting Assistant provides accounting and administrative support across accounts payable, accounts receivable, and general ledger functions. Responsibilities include processing invoices and payments, maintaining accurate financial records, reconciling accounts, researching discrepancies, and responding to inquiries from vendors, customers, and internal staff. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

• Respond to incoming calls and email inquiries from vendors, customers, and internal staff, resolving routine accounting questions and researching discrepancies.

• Maintain accurate accounting records, reports, spreadsheets, databases, and financial files while ensuring confidentiality.

• Process invoices, payments, purchase orders, check requests, bank deposits, and other accounting transactions.

• Perform basic general ledger and bank reconciliations, investigate discrepancies, and prepare correcting entries as needed.

• Review and process credit card statements and expense reports, ensuring appropriate approvals and general ledger coding.

• Review supporting documentation and process refunds in accordance with established procedures.

• Follow up on past-due accounts and contact customers to request outstanding payments.

• Apply standard accounting principles and follow established policies and procedures.

• Provide cross-functional support for accounts payable and accounts receivable based on departmental needs.

• Perform additional accounting and administrative duties as assigned.

Qualifications and Requirements

• Associate degree in accounting or a related field, or equivalent relevant accounting experience required; bachelor's degree preferred.

• At least two years of related accounting experience, including accounts payable, accounts receivable, and general ledger reconciliations.

• Proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.

• Strong understanding of basic accounting principles and financial recordkeeping.

Required Skills and Competencies

• Attention to Detail: Maintains accurate records, identifies discrepancies, and ensures transactions are processed correctly.

• Organization and Time Management: Effectively prioritizes multiple tasks, meets deadlines, and works independently under general supervision.

• Customer Service: Communicates professionally with vendors, customers, and internal team members to resolve accounting questions and issues.

• Analytical Problem-Solving: Researches discrepancies, evaluates information, and identifies appropriate solutions.

• Communication: Demonstrates strong written and verbal communication skills with a professional, tactful approach.

• Teamwork: Builds positive working relationships and collaborates across departments to support accounting operations.

• Dependability: Demonstrates reliability, initiative, and flexibility in meeting departmental needs.

• Computer Skills: Comfortable using Microsoft Office applications and accounting systems to maintain records and process transactions.

Employment Opportunity

This is a contract-to-permanent opportunity paying $23–$24 per hour, with the potential to transition into a permanent position based on performance and business needs.