We are seeking a highly organized, detail-oriented, and reliable Accounts Payable Clerk to support daily accounts payable activities and maintain accurate financial records. The ideal candidate will assist with invoice processing, payment preparation, vendor account maintenance, and reconciliations while ensuring transactions are processed accurately and on time.
Responsibilities
- Receive, review, and process vendor invoices accurately and efficiently.
- Verify invoices against purchase orders, receipts, and supporting documentation.
- Enter invoices, expenses, and payment information into accounting systems.
- Prepare and process vendor payments according to established schedules.
- Monitor invoice due dates and ensure timely payment processing.
- Maintain accurate and up-to-date vendor records.
- Reconcile vendor statements and investigate discrepancies.
- Review accounts payable records for accuracy and completeness.
- Respond to vendor inquiries regarding invoices, payments, and account balances.
- Coordinate with internal departments to resolve invoice and payment issues.
- Maintain organized accounts payable files and supporting documentation.
- Prepare accounts payable reports, payment summaries, and aging information.
- Assist with month-end and year-end closing activities.
- Support audits by gathering and organizing accounts payable documentation.
- Ensure transactions follow company policies and established financial procedures.
- Maintain confidentiality when handling financial and vendor information.
- Identify and communicate recurring issues that may affect accounts payable processes.
Required Skills
- Basic knowledge of accounts payable, invoicing, and payment processing.
- Excellent attention to detail and accuracy.
- Strong organizational and time-management skills.
- Proficiency with Microsoft Excel or Google Sheets.
- Experience using accounting software, ERP systems, or financial platforms.
- Strong numerical and data entry skills.
- Ability to review and verify financial information.
- Basic reconciliation and discrepancy-resolution skills.
- Good written and verbal communication skills.
- Strong vendor service and follow-up skills.
- Ability to manage multiple invoices, vendors, and deadlines.
- Ability to maintain confidentiality when handling financial information.
- Ability to work independently and collaborate effectively with internal teams.
- Reliable, organized, and detail-oriented approach to work.
Requirements
- Previous experience in accounts payable, accounting, bookkeeping, finance, billing, or a similar role.
- Experience processing vendor invoices, payments, expenses, and account adjustments.
- Experience maintaining vendor records and financial documentation.
- Experience using accounting software, ERP systems, or spreadsheets.
- Basic understanding of invoice matching and account reconciliation.
- Strong computer and digital skills.
- Ability to manage high volumes of transactions while maintaining accuracy.
- Ability to meet deadlines and follow established financial procedures.
- Ability to communicate professionally with vendors and internal teams.
- Ability to work independently and effectively in a remote environment.
- Reliable internet connection and a suitable setup for remote work.
- Professional, organized, dependable, and detail-oriented attitude.
- English proficiency is required if the position involves working with English-speaking vendors, clients, or teams.
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