Accounts Payable Clerk

The Accounting Clerk provides essential support to the accounting and finance team by performing a variety of clerical and bookkeeping tasks. This position is responsible for maintaining accurate financial records, processing transactions, reconciling accounts, and assisting with month-end and year-end financial activities. The ideal candidate is detail-oriented, organized, and able to work effectively in a fast-paced environment.

Essential Duties

• Process accounts payable (A/P) and accounts receivable (A/R) transactions accurately and timely.
• Review and match invoices, purchase orders, and receiving documents for proper coding and approval.
• Prepare and post journal entries as needed.
• Reconcile bank statements, vendor accounts, and general ledger accounts regularly.
• Assist with payroll processing and employee expense reimbursements, if applicable.
• Maintain organized financial files and documentation in accordance with company policy and audit requirements.
• Support monthly, quarterly, and year-end closing activities.
• Assist in preparing financial reports, statements, and schedules for management or auditors.
• Respond to vendor and internal inquiries regarding payments and account status.
• Perform data entry, filing, and other administrative tasks to support the accounting department.

Experience & Education

• High school diploma or GED required; Associate's degree in Accounting, Finance, or related field preferred.
• 1-3 years of accounting or bookkeeping experience.
• Proficiency in accounting software (e.g., QuickBooks, Sage, NetSuite, or similar) and Microsoft Office Suite (Excel, Word, Outlook).
• Understanding of basic accounting principles (GAAP).

Competencies

• Strong attention to detail and high degree of accuracy.
• Excellent organizational and time management skills.
• Effective communication and interpersonal abilities.
• Ability to handle sensitive financial information with confidentiality.
• Problem-solving and analytical thinking skills.
• Ability to work both independently and as part of a team.

Skills

• Proficient in Word, Excel, and Microsoft Outlook.
• AS400 or other database experience (preferred)