Accounts Payable Clerk

The purpose of the A/P Clerk is to support the Staff Accountant in controlling expenses by receiving, processing, verifying, and reconciling Accounts Payable invoices. By following three-way match system (packing list with internal order confirmation with invoice).

Essential Job Functions

The major tasks and duties of the job include but are not limited to:

• Maintain and update Excel spreadsheets.
• Scan and verify documents in A/P workflow system.
• Collect W-9s from suppliers.
• Setup suppliers for electronic payments.
• Reconcile A/P and run aging reports.
• Routing of all invoices to the appropriate locations for coding and approvals.
• Enter invoices in the ERP system and Ensure three way match is done accurately and resolve any discrepancies in a timely manner.
• Prepare, enter and maintain filing of Accounts Payable.
• Perform timely account reconciliation by verifying entries and comparing to balances.
• Weekly reporting on invoices backlog or invoices on hold to Staff Accountant.
• Perform other administrative duties as needed.

Core Competencies

Basic high school Math.

Preparation, Knowledge, Skills, and Abilities

• Professional communication skills, both verbal and written.
• Computer skills: knowledge of Microsoft Office, particularly Word and Excel; ability to understand and use internal database.

Supervisory Responsibility

None