Accounts Payable Coordinator

Accounts Payable Coordinator

Salary

$64,097.02 - $96,145.66 Annually

Location

100 W HOUSTON ST, SAN ANTONIO, 78205, TX

Job Type

4A Full-Time

Job Number

2027-00105

Department

Finance

Opening Date

10/09/2026

Closing Date

10/27/2026 11:59 PM Central

Grant Funded

No

FLSA Status

Exempt

• Description
• Benefits
• Questions

Job Summary

Under general direction, is responsible for performing supervisory level work planning, directing staff, and coordinating activities to ensure vendor payments and travel are processed accurately and on-time. This position reports to the Accounts Payable Manager and exercises direct supervision over assigned staff.

Work Location

City Tower, 100 W. Houston Street, San Antonio, TX 78205. Some remote work may be available depending on projects and business needs.

Work Schedule

Monday - Friday; 7:45 AM - 4:30 PM

Essential Job Functions

• Supervises, trains, and evaluates assigned staff to ensure tasks are performed accurately and on-time.
• Serves as the primary trainer for accounts payable staff and all City department staff on accounts payable and travel related functions, policies, and SAP processes.
• Validates and tests changes to the accounts payable software system.
• Ensures compliance within payment terms and with all City, department, and section rules, policies and procedures.
• Monitors, reviews, and ensures accuracy of payments and documentation to ensure compliance to data entry standards, selection of remittance address, and other designated criteria.
• Responds to inquiries from both vendors and City personnel regarding payment status and ensures quick resolution to issues; ensures good vendor and departmental relationships and escalates unsettled issues to management as needed.
• Utilizes the SAP Financial and Accounting System and oversees preparation of payables documents for conversion and entry into the system, retrieval of information, preparation of reports, and compliance.
• Utilizes the enterprise content management systems to monitor AP entry, efficiencies, work referred to departments, and responses.
• Utilizes report features to gauge system usage, ensure data integrity, and correct linking to the SAP system.
• Assists in special projects as assigned, including completion of system reports, research, and compilation of data using various software applications.
• Performs related duties and fulfills responsibilities as required.

Job Requirements

• Bachelors degree from an accredited college or university
• Three (3) years of increasingly responsible accounting experience

Preferred Qualifications

• Intermediate Excel experience
• Supervisory experience
• Familiarity with Accounts Payable policies, procedures, and administrative directives
• Proficiency in generating and analyzing accounts payable reports based on large data sets

Applicant Information

• Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university.
• Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted.
• Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application.
• If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance.

Knowledge, Skills, and Abilities

• Knowledge of governmental accounting, auditing, and financial reporting
• Knowledge of Generally Accepted Accounting Principles
• Knowledge of applicable Federal, State, and local laws, ordinances, and regulations
• Knowledge of automated procurement systems
• Knowledge of modern office practices and procedures
• Skill in utilizing a personal computer and associated software programs, including the use of Excel at an intermediate level
• Ability to supervise, train, and evaluate assigned staff
• Ability to communicate clearly and effectively
• Ability to establish and maintain effective working relationships with team members, co-workers, supervisors, residents, and City staff
• Ability to interpret and analyze complex financial information
• Ability to interpret and apply administrative and departmental policies and procedures
• Ability to perform all the essential functions of the position with or without accommodations
• Ability to work primarily inside an office environment

Benefits Information

The City of San Antonio (CoSA) strives to provide a competitive compensation and benefit package to attract and retain a highly skilled workforce. To accomplish this, CoSA offers subsidized health care benefits for active and retired employees, paid disability benefits, paid life insurance, as well as automatic participation in a pension program which is currently matched two to one.

For more detailed information, please click on the following link to view Benefits offered by the City of San Antonio:

http://www.sanantonio.gov/hr/employee_information/benefits/index.asp

Note:

• Part-Time, Temporary, and non-City positions are not eligible for CoSA Benefits.
• Holiday and Leave benefits for Pre-K 4 SA positions may be different than what is listed at the above link.

Additional Information

The City Of San Antonio is an Equal Opportunity/Reasonable Accommodation Employer. This means that the City does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs with the City of San Antonio.

If you require assistance at any stage of the application process due to a disability, please contact the Human Resources Department so that accommodations may be made to meet your needs. Our telephone number is 210-207-8705 and our fax number is 210-207-2285.

01

Are you a current regular full time or part time CoSA employee?

• Yes - I am a Full Time City Employee.
• Yes - I am a Part Time City Employee.
• No - I am not a Full Time or Part Time City Employee.

02

Are you a San Antonio Ready to Work Program (SARTW) or Train for Jobs San Antonio Program (TfJSA) participant?

• Yes - SA Ready to Work Program
• Yes - Train for Jobs SA Program
• Yes - Both Programs
• No

03

Are you a veteran or active member of the armed forces?

• Yes
• No

04

What best describes your highest level of education at the end of the current semester?

• Some High School
• High School Diploma or GED recognized by the Texas Education Agency or a regional accrediting agency
• 30+ completed semester hours (credits) from an accredited college or university
• 60+ completed semester hours (credits) from an accredited college or university
• Associates Degree from an accredited college or university
• 90+ completed semester hours (credits) from an accredited college or university
• 120+ completed semester hours (credits) from an accredited college or university
• Bachelors Degree from an accredited college or university
• Masters Degree from an accredited college or university
• PhD, JD, or other Post Graduate Degree from an accredited college or university
• None of the above

05

How many years of increasingly responsible accounting experience

• None
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• 6 years
• 7 years
• 8 years
• 9 years
• 10 years
• 11 years or more

06

How many years of supervisory experience do you have?

• None
• Less than one year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more

07

Select any of the following Microsoft Office applications that you have professional experience with.

• Word
• Excel
• Access
• PowerPoint
• Publisher
• Visio
• Outlook
• Teams
• None of the above

08

Please rate your level of expertise with Microsoft Excel:

• No Experience
• Limited Experience
• Intermediate Experience (requires little or no assistance)
• Advanced Experience (subject matter expert - able to teach others)

09

How many years of professional experience do you have working with travel reimbursement programs?

• None
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years or more

10

Describe your professional experience with accounts payable processing. If you do not have this experience, please respond with N/A

11

Please briefly describe your professional banking experience processing ACH payments, checks, and wire transfers, including the length of your experience. If you do not have this experience, please respond with N/A.

12

Please briefly describe the work environment and leadership style that best helps you to succeed.

13

Describe your professional experience with processing 1099 forms. If you do not have this experience, please respond with N/A

14

I understand that if I have a need for a reasonable accommodation to participate in the recruitment and interview process, I can contact the Human Resources Department at AskHR@sanantonio.gov or 210-207-8705. I further understand that if an accommodation is necessary to perform the position for which I have applied, I can contact HR after an offer has been extended.

• I acknowledge.

Required Question

Employer City of San Antonio

Address Human Resources Department

San Antonio, Texas, 78205

Phone 210-207-8705

Website http://www.sanantonio.gov/HR/CareerCenter.aspx