Accounts Payable Generalist - Part Time

SUMMARY

The Accounts Payable Generalist is responsible for the timely and accurate processing of invoices and vendor payments while ensuring compliance with company policies and internal controls. This role supports the Finance team by maintaining accurate financial records, reconciling accounts, assisting with month-end close activities, and identifying opportunities to improve processes and efficiencies within the accounts payable function.

ESSENTIAL DUTIES & RESPONSIBILITIES

Accounts Payable

Enter and process vendor invoices accurately and in a timely manner.

Match invoices with purchase orders and verify appropriate approvals.

Assist with preparing vendor payments, including ACH and check payments.

Maintain accurate vendor records and supporting documentation.

Respond to basic vendor inquiries and assist with resolving invoice discrepancies.

Monitor outstanding invoices and payment due dates.

General Accounting

Prepare account reconciliations and supporting schedules.

Assist with month-end and year-end close activities.

Maintain organized electronic accounting records and documentation.

Assist with preparing reports and supporting schedules as needed.

Assist with special projects and other duties as assigned.

Collaboration & Customer Service

Work collaboratively with Finance, Procurement, and other departments.

Provide friendly and professional support to employees and vendors.

Learn and utilize company accounting systems and procedures.

Identify opportunities to improve organization and efficiency in daily tasks.

QUALIFICATIONS, SKILLS, KNOWLEDGE & EXPERIENCE

Associate degree in Accounting, Finance, Business Administration, or related field; or equivalent combination of education and experience.

1-3 years of accounts payable or general accounting experience.

Understanding of accounts payable processes, accounting principles, and internal controls.

Experience with ERP systems (SAP Business One or similar) preferred.

Strong Microsoft Excel and Microsoft Office skills.

Ability to manage multiple tasks and meet deadlines.

Excellent communication and customer service skills.

Strong attention to detail and organizational skills.

Dependable, proactive, and able to work both independently and as part of a team.

WORK SCHEDULE

Part-time position in office Monday, Wednesday, and Thursday.

Flexibility may be needed during month-end closing periods.