Accounts Payable Lead

A growing financial services company is seeking an experienced Accounts Payable Lead to take ownership of Accounts Payable and payroll responsibilities while serving as a key point of contact for clients.

This is a hands on role for someone who has strong AP and payroll experience and can confidently manage multiple responsibilities without sacrificing accuracy. The Accounts Payable Lead will oversee the full AP cycle, payment schedules, vendor records, reconciliations, payroll processing, reporting, and month end responsibilities.

The ideal candidate is a self starter who takes initiative, communicates clearly with clients and internal teams, and can identify potential issues before they become problems.

Key Responsibilities:

• Own the full Accounts Payable cycle, including receiving, verifying, entering, and reconciling invoices

• Perform invoice and GL data entry and ensure expenses are coded accurately

• Maintain vendor records and manage W9 collection

• Track payment schedules and process payments through checks, vendor accounts, and online banking

• Monitor AP aging and guide clients on payment priorities

• Identify duplicate or potentially fraudulent invoices and process necessary credits and adjustments

• Manage stop payments, cash flow needs, and fund transfers as required

• Process employee reimbursements and purchase orders

• Prepare year end 1099 reporting and other AP related reports

• Support month end close and provide accurate reporting to the accounting team

• Process biweekly and monthly payroll accurately and on time

• Review timesheets, earnings, deductions, bonuses, terminations, and payroll adjustments

• Maintain payroll records and reconcile payroll reports with accounting records

• Prepare quarterly and year end payroll reporting

• Onboard new payroll clients and document processes

• Serve as the primary AP contact for clients and communicate issues proactively

• Collaborate with account leads, offshore staff, and operations teams

• Provide training and guidance to team members as needed

Qualifications:

• 3+ years of Accounts Payable experience required

• 2+ years of payroll processing experience required

• Multi state payroll experience strongly preferred

• Strong knowledge of payroll laws, taxes, garnishments, and compliance

• Experience with ADP, Paychex, Gusto, QuickBooks Payroll, or similar platforms

• Strong Excel skills and excellent data entry accuracy

• Solid understanding of accounting, finance, and bookkeeping principles

• Proven ability to manage multiple accounts, responsibilities, and deadlines in a high volume environment

• Exceptional attention to detail, organization, and time management

• Strong written and verbal communication skills

• Ability to maintain confidentiality and a high level of professionalism

• Comfortable learning and adapting to new accounting systems and technology

Location: Cedarhurst, NY, In Office

Type: Full time

Salary: $75,000 to $90,000/year

To apply, send your resume to Hindy@SwiftStaffingGroup.com

with the subject line:

“Accounts Payable Lead – Job ID #3663800”

To get the full list of current career opportunities, WhatsApp 732-800-7633

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