Accounts Payable Manager

Job Description

The Accounts Payable Manager leads a high-impact accounts payable function for a growing multinational organization, owning end-to-end AP operations and month-end close outcomes with a focus on accuracy, timeliness, and compliance. This role builds scalable processes, strengthens controls, and elevates the experience for both vendors and employees while modernizing systems and workflows to support continued growth. You will manage and develop a team, serve as a trusted advisor to Finance and Procurement, and ensure ethical, independent vendor relationships within a strong internal control and SOX-focused environment.

Responsibilities

• Lead and manage the Accounts Payable function, owning end-to-end AP operations and month-end close outcomes with a focus on accuracy, timeliness, and compliance.
• Manage a team of five direct reports, providing coaching, guidance, and performance development while fostering a culture of accountability and service.
• Develop, monitor, and ensure compliance with the Expense Report policy, including travel and entertainment (T&E) processes and standards.
• Ensure all electronic and check disbursements, independent contractor payments, and tax payments are processed accurately and on time.
• Develop, implement, enhance, and optimize AP systems, functions, procedures, and policies to align with organizational guidelines and best practices for the AP team.
• Provide outstanding customer service by responding to AP and expense report questions and concerns in a professional and timely manner to meet business needs.
• Oversee the month-end close for Accounts Payable, ensuring accurate reconciliations, accruals, journal entries, and timely posting to the general ledger from a transactional perspective.
• Ensure compliance with internal controls, SOX requirements, and segregation of duties related to accounts payable and disbursements.
• Monitor and report key AP performance metrics, including aging, exception rates, and payment accuracy, and use insights to drive continuous improvement.
• Partner cross-functionally with Finance, Procurement, and other business leaders, serving as a trusted AP advisor and aligning AP processes with broader business objectives.
• Drive modernization of AP operations by optimizing ERP and AP workflows, approval processes, and controls to support scale and efficiency.
• Maintain ethical, independent vendor relationships, protecting the integrity of the AP function and ensuring adherence to policies and controls.
• Translate business needs into system and process improvements within a large ERP AP environment, including readiness for 1099 reporting.
• Champion continuous improvement initiatives within the AP team, identifying process gaps, implementing enhancements, and supporting the overhaul of existing workflows.

Essential Skills

• 3–5+ years of direct Accounts Payable experience in a transactional processing environment.
• 2+ years of people management experience leading and developing AP or finance operations teams.
• Strong proficiency in Microsoft Excel, including the ability to manage multiple workbooks and use pivot tables, VLOOKUPs, and XLOOKUPs.
• Experience working in a large ERP accounts payable environment, with the ability to translate business requirements into system and process improvements.
• Comfort working in a SOX-controlled environment, with a solid understanding of segregation of duties and internal control requirements.
• Demonstrated ability to build and improve AP workflows, tighten controls, and standardize policies to create scalable and efficient processes.
• Proven experience providing high-quality customer service to internal stakeholders and vendors, with clear and professional communication.
• Ability to oversee AP-related month-end close activities, including reconciliations, accruals, and journal entry preparation for posting to the general ledger.
• Strong attention to detail, risk awareness, and documentation skills, with the ability to identify issues early and escalate appropriately.
• Resilience and grit, with the ability to lead through change as the AP team undergoes process improvements and team restructuring.

Additional Skills & Qualifications

• Bachelor’s degree in accounting or a related field.
• Travel and entertainment (T&E) expense management experience.
• Experience with Microsoft Dynamics 365 (D365).
• Experience with Salesforce.
• Continuous improvement mindset, with a track record of identifying opportunities to streamline processes and enhance controls.
• Ability to build strong partnerships with vendors and internal stakeholders while maintaining policy compliance.
• Experience preparing or supporting 1099-related processes within AP.
• Empathetic yet accountable leadership style, with the ability to coach, develop, and elevate team performance.
• Comfort operating in a fast-paced, evolving AP environment where processes are being overhauled and improved.

Work Environment

This role is part of the Accounting & Finance team and is based onsite in Virginia. The standard schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The position is fully onsite during the onboarding period, which is expected to be the first three months, and then transitions to a hybrid arrangement with one remote day per week. The environment centers on a large ERP-based AP operation, leveraging technologies such as Microsoft Dynamics 365, Salesforce, and advanced Excel tools. The team is currently undergoing a transformation to build better processes and modernize workflows, creating a dynamic, change-oriented atmosphere where continuous improvement and collaboration are highly valued. Dress expectations are typical of a professional office setting.

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This is a Permanent position based out of Glen Allen, VA.

The pay range for this position is $90000.00 - $105000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

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This is a fully onsite position in Glen Allen,VA.

This position is anticipated to close on Sep 11, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.