Process vendor invoices, expense reports, and payment runs (ACH/check/card) in accordance with Company processes and controls.

        Serve as the business owner of the automated A/P system (Ramp), including maintaining proper system set up and maintenance, troubleshooting, interaction with the G/L system (Sage Intacct), and submission of payment files weekly to the bank.

        Maintain vendor and provider records (W-9s, banking details, insurance certificates) and respond to payment inquiries.

        Ensure compliance with 1099 reporting requirements and complete the annual 1099 filings.

        Reconcile vendor statements and resolve discrepancies in a timely manner.

        Manage accounts payable email inbox and respond to vendor and internal inquiries.

        Resolve outstanding checks within 60 days of issuance to prevent them from becoming stale.

        Process bi-weekly & monthly payroll using Paylocity for all employees ensuring timeliness, accuracy and extreme confidentiality.

        Serve as business owner of the payroll and time tracking modules of Paylocity, being the key internal point of contact for questions, administration, implementation of upgrades/new features.

        Generate all direct deposits, ad hoc in-house payroll checks, reissues and stop payments, and respond to employee questions and requests.

        Ensure appropriate state and local taxation for all employees.

        In collaboration with HR department, ensure that all authorized payroll information is reviewed, processed, updated and maintained in the payroll system.

        Work cross-functionally with HR to optimize the payroll process, including assessing and documenting processes and implementing process improvements.

        In collaboration with HR department, prepare and issue annual W-2s.

        Accurately prepares all payroll reports and general ledger interfaces in accordance with both internal and external deadlines.

        Prepare payroll registers, tax filings support, and related compliance reports (federal, state, and multi- state).

        Support month-end close, internal/external audits, and workers' comp and benefits audits.

        Support harmonization of AP and payroll processes, vendor master files, and payroll systems for future add-on acquisitions.

        Identify and help implement improvements to controls, approval workflows, and process efficiency (e.g., AP & payroll automation tools).

        Demonstrate dedication to the mission, vision, values, and goals of the organization.

        Perform other duties as assigned.

Education

        Bachelor’s degree in business, Accounting preferred

 Experience & Qualifications

        3+ years of payroll and accounts payable processing experience

        Payroll tax filing knowledge – Federal, state, local and unemployment

        Multi-state payroll and W-2 experience

        Demonstrated strong attention to detail, dependability, and consistency

        Excellent organizational and time management skills

        Ability to handle confidential information with integrity

        Demonstrated interpersonal and communication skills, and ability to work independently

        Demonstrated critical thinking, problem solving and analytical skills

        Proficient in a Microsoft Office environment, with advanced Excel skills, as well as database familiarity

        Ability to manage multiple priorities in a fast-paced, growth-oriented environment

        Demonstrated commitment to fostering a positive, inclusive, and high-performing workplace culture

        Experience supporting physician practice, ambulatory care, dental, behavioral health, or other healthcare service organizations.

        Experience processing payroll with Paylocity

        Experience processing vendor invoices and expense reports with Ramp

        Experience with Sage Intacct ERP

        AP & Payroll system implementation experience

        Certified Payroll Professional or other payroll certification

        Certified Public Accountant