Accounts Payable

AP Specialist

The Accounts Payable Specialist is responsible for accurately and efficiently processing vendor invoices, payments, and related transactions. This position maintains complete and accurate accounts payable records, supports timely month-end close activities, resolves vendor inquiries, and helps ensure compliance with company policies and internal controls.

· Reviews, verifies, codes, and processes vendor invoices in accordance with company policies and approval requirements.

· Matches invoices to purchase orders and receiving documentation, verifies vendor information and tax identification details, and obtains required approvals.

· Prepares and processes scheduled and off-cycle vendor payments by check, electronic funds transfer (EFT), ACH, or wire transfer.

· Monitors payment due dates, captures available discounts, and prevents duplicate payments.

· Maintains complete and accurate accounts payable records, including invoices, approvals, payment documentation, and vendor correspondence.

· Researches and resolves invoice, payment, and vendor-account discrepancies in a timely and professional manner.

· Supports month-end and year-end close by reconciling accounts payable subledger activity to the general ledger and researching variances.

· Reconciles vendor statements, follows up on missing invoices and credits, and confirms that transactions are accurately recorded in the accounting system.

· Assists with sales and use tax reporting, vendor tax documentation, audit requests, and other accounts payable compliance activities.

· Supports timesheet data entry as needed.

· Other related duties as assigned.

· Must be reliable and trustworthy.

· Must be proficient in Microsoft Office Suite or related programs.

· Must be able to learn other accounting software systems.

· Excellent organizational skills and attention to detail.

· Ability to maintain confidential and meticulous records.

· Time management

· Highly organized self-starter with strong attention to detail and time management skills.

· Collaborative team player.

· Ethical Conduct.

The employee is required to sit for long periods of time; occasionally required to climb or balance; and stoop, kneel, crouch or crawl. Exposure to noise in open office environment. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

· High school diploma or equivalent; associate degree in Accounting, Finance, Business Administration, or a related field is preferred.

· Two or more years of accounts payable, bookkeeping, or related accounting experience.

· Working knowledge of accounts payable practices, general ledger coding, and basic accounting principles.

· Proficiency with Microsoft Excel and accounting or enterprise resource planning systems.

· Knowledge of Deltek Costpoint ERP system (preferred).