Accounts Payable Specialist

Position Overview:

The Accounts Payable Specialist will collaborate closely with the accounting team to support the timely and accurate processing of accounts payable activities across NexCore's portfolio. This role is responsible for managing invoice processing and payments for more properties, maintaining vendor records, researching discrepancies, and supporting accounting operations across multiple systems, including Yardi. The ideal candidate is highly organized, detail-oriented, and able to work independently while maintaining exceptional customer service with both internal and external stakeholders.

Key Responsibilities:

• Develop and maintain positive working relationships with internal and external customers while providing timely and professional support.
• Process invoices and payments for 100+ properties across multiple accounting systems, ensuring accuracy and adherence to established timelines.
• Manage bi-weekly check runs and electronic payments.
• Maintain accurate and organized digital records to support accounting operations and facilitate efficient research and reporting.
• Set up and maintain vendor records, including obtaining and managing current W-9 documentation.
• Research and resolve invoice, payment, and vendor statement discrepancies in a timely manner.
• Prepare remittances, coordinate signed checks, and ensure payments are mailed or distributed accurately and on schedule.
• Assist with 1099 preparation and annual reporting requirements.
• Post payments to tenant ledgers, process deposits utilizing remote deposit scanners, and monitor online lockboxes for deposits and wire activity.
• Assist with property management invoices, corporate billings, and other accounts payable-related transactions.
• Perform bank reconciliations and support month-end accounting activities as assigned.
• Follow up on outstanding receivables and investigate discrepancies to ensure accurate financial records.
• Identify opportunities for process improvements and support ongoing accounting initiatives.
• Provide cross-functional support to the Accounting team and assist with special projects and additional responsibilities as needed.

Skills, Knowledge, and Expertise:

• High School Diploma – Required
• Associates Degree or business courses – Preferred
• 3+ years experience in office environment
• Detail oriented and highly organized
• Multi-tasking and time management
• Effective collaborator
• Microsoft Suite proficiency
• Experience with accounting systems such as Yardi, MRI, or similar ERP systems preferred.

Benefits

• Compensation: $62,000 - $75,000 / year
• Eligible for discretionary benefits: performance bonus
• Eligible for standard employee benefit elections: Medical, Dental, Vision, 401K, FSA, HSA, Commuter Benefits, Employee Assistance Program, Life Insurance (employee and dependents), Short-term disability (STD), Long-term disability (LTD), Accidental death & dismemberment (AD&D), vacation days, sick days, and other benefits
• Travel: this position will not require travel

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