Position Overview We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our established finance team in San Jose, CA. This role is integral to supporting daily accounting operations, maintaining positive vendor relations, and contributing to month-end and year-end closing procedures.
DOCX+ 1 Position Details
Job Title: Accounts Payable (AP) Specialist
Department: Finance
Reports To: Controller
Location: San Jose, CA (On-Site)
FLSA Status: Non-Exempt
Work Schedule: Full-time, standard morning start (7:00 AM or 8:00 AM)
Availability: Immediate start available
Key Responsibilities
Accounts Payable Operations
Accurate processing and entry of high-volume accounts payable invoices.
Management of regular check runs and scheduled disbursements.
Timely and professional resolution of vendor inquiries.
Month-end reconciliation of A/P accounts, expenses, and liabilities.
Support with sales tax reporting and compliance filings.
Reconcile invoicing against Goods Received Not Invoiced (GRNI) records.
Partner with purchasing and procurement teams to resolve PO and invoice discrepancies.
Audit & Year-End Support
Assist with year-end audit preparation and documentation retrieval.
Maintain complete records to uphold internal financial controls and standard operating procedures.
Qualifications
Education: High school diploma or equivalent required; secondary education or coursework in accounting, finance, or business administration is preferred.
Experience: 1–3 years of experience in accounts payable, bookkeeping, or general accounting.
Core Competencies: Strong understanding of standard accounting principles, A/P workflows, account reconciliations, and general banking transactions.
Technical Skills: Proficiency in Microsoft Excel and experience working with Enterprise Resource Planning (ERP) or accounting software. Training will be provided for specific ERP systems (e.g., Syspro).
Numbers & Facts
Location
Fremont, CA
Job Type
Full-time
Skills
Accountingunmatched
Accounting Softwareunmatched
Accounts Payableunmatched
Billingunmatched
Bookkeepingunmatched
Business Administrationunmatched
Detail Orientedunmatched
Disbursementsunmatched
Documentationunmatched
ERP (Enterprise Resource Planning)unmatched
Financeunmatched
Financial Controlunmatched
Financial Transactionsunmatched
Microsoft Excelunmatched
Operational Supportunmatched
Operationsunmatched
Purchasing/Procurementunmatched
Reconciliationunmatched
Record Keepingunmatched
Revenue/Sales Reportingunmatched
Sales Supportunmatched
Sales Taxunmatched
Standard Operating Procedures (SOP)unmatched
Tax Regulationsunmatched
Tax Reportingunmatched
Time Managementunmatched
Vendor/Supplier Relationsunmatched
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