Accounts Payable Specialist

Job Description

The Accounts Payable Specialist role is a contract position focused on high-volume invoice processing and resolution of invoicing issues. You process approximately 100 invoices per day, manage Salesforce cases related to invoicing, and handle goods received not invoiced. You ensure accurate, timely payments to vendors while maintaining strong communication with internal stakeholders and external partners.

Responsibilities

• Process approximately 100 invoices per day, focusing on transaction processing only without general ledger accounting or journal entries.
• Match and enter all purchase order invoices from inventory and non-inventory vendors, ensuring accuracy in quantities and pricing.
• Research and resolve all quantity and price variances with urgency, maintaining clear communication with vendors and buyers to prevent supply constraints.
• Use the Accounts Payable workflow tool (ExFlow) in Microsoft Dynamics 365 (D365) to manage invoice approvals and integrate with the ERP system.
• Ensure accurate entry and timely payment of vendor invoices while maintaining complete and organized records and control reports.
• Review daily postings to confirm accuracy and completeness of supporting documentation.
• Review the Accounts Payable Aging report on a weekly basis and collaborate with the Accounts Payable leadership to address outstanding items.
• Process and/or review invoices for accurate account classifications, matching original invoices and payment requests with purchase orders or check requests.
• Verify receipt of goods or services and resolve discrepancies related to prices, delivery, or quality, including imputing use tax as appropriate.
• Handle goods received not invoiced items, ensuring proper follow-up and resolution.
• Manage and respond to Salesforce cases related to invoicing issues, contributing to a weekly volume of approximately 275 cases.
• Communicate professionally with internal and external parties, both verbally and in writing, including managers, accounting team members, and vendors.
• Proactively document actions taken to resolve issues so that internal and external parties, such as auditors, can easily follow the procedures and steps taken.
• Monitor and analyze accounts payable operations, including invoice research and follow-up, problem documentation, and standardization of data input.
• Collaborate with other departments and vendors to communicate the organization’s position on relevant accounts payable issues.
• Design or revise forms, tools, and procedures to improve efficiency within the accounts payable function.
• Perform specific accounts payable output duties and participate in special projects as needed.

Essential Skills

• At least 2 years of high-volume accounts payable experience with a strong understanding of the accounts payable process and framework.
• Demonstrated ability to process around 100 invoices per day accurately and efficiently.
• Strong knowledge of end-to-end accounts payable workflows beyond standard operating procedures.
• Comfortable using basic Microsoft Excel for invoice processing and related tasks.
• Hands-on experience with Microsoft Dynamics 365 (D365), particularly in accounts payable functions.
• Experience using an accounts payable workflow tool such as ExFlow integrated with an ERP system.
• Experience handling goods received not invoiced and resolving related discrepancies.
• Experience working with Salesforce for managing invoicing-related cases.
• Ability to verify receipt of goods and services and resolve issues related to price, delivery, and quality.
• Strong verbal and written communication skills for interacting with internal teams, managers, and vendors.
• Ability to document processes and issue resolutions clearly for audit and review purposes.
• Attention to detail and accuracy in data entry, account classification, and recordkeeping.

Additional Skills & Qualifications

• Experience reviewing and interpreting Accounts Payable Aging reports.
• Ability to identify and implement process improvements, including designing or revising forms, tools, and procedures.
• Familiarity with imputing use tax as appropriate on invoices.
• Experience in monitoring and analyzing accounts payable operations, including invoice research and problem documentation.
• Comfort working on special projects within the accounts payable or finance function.
• Strong organizational skills with the ability to manage high transaction volumes and multiple priorities.
• Proactive approach to issue resolution and continuous improvement in accounts payable processes.

Work Environment

This is a full-time contract role working Monday through Friday from 8:00 a.m. to 5:00 p.m., fully onsite. You work in a professional office environment using Microsoft Dynamics 365 (D365), ExFlow accounts payable workflow tools, Salesforce, and basic Excel as part of the daily operations. The setting supports collaboration with accounting team members, managers, and vendors, and requires consistent, focused attention to detail in a high-volume transactional environment.

Contact Me: Kaitland Clawson, Recruiter Practice Lead

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This is a Contract position based out of Glen Allen, VA.

The pay range for this position is $42.00 - $44.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Glen Allen,VA.

This position is anticipated to close on Sep 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.