Accounts Payable Specialist

Castlerock Resources is recruiting and sourcing on the behalf of our client, James W. Turner Construction (JWTC) and we are looking for a Accounts Payable Specialist in the Northwest Houston, TX area. The Accounts Payable Specialist is responsible for the day-to-day accounts payable function across residential construction, disaster recovery, and operational projects. Primary responsibilities include processing vendor and subcontractor invoices, job cost coding, payment runs, compliance documentation, and month-end AP support. This role works closely with project managers, field teams, and vendors to keep job costs accurate and payments on schedule.

Essential Duties and Responsibilities:

• Process a high volume of vendor and subcontractor invoices; verify approvals, pricing, quantities, and supporting documentation
• Match invoices to purchase orders, work orders, and subcontract agreements; resolve discrepancies with project managers and vendors
• Code invoices to the correct job, cost code, and GL account to keep job costing accurate
• Prepare weekly check runs, positive pay and ACH payment batches for approval
• Collect and track lien waivers, W-9s, and certificates of insurance before releasing subcontractor payments
• Reconcile vendor statements; research and resolve past-due balances, short pays, and billing disputes
• Enter and/or reconcile company credit card and fuel card transactions; process employee expense reports
• Maintain organized vendor files and AP documentation to support audits and federally funded / disaster recovery project compliance
• Set up new vendors and keep vendor records current
• Support month-end close with AP accruals, aging reports, and reconciliations
• Assist with year-end 1099 preparation
• Assist with other AP-related projects and duties as needed
• Prepare various reports and perform analysis on job costs, budgets, and various transactions

Job Specifications (Knowledge, Skill and Ability Requirements):

• 2–4 years of accounts payable experience; construction, disaster recovery, or field operations environment preferred
• Working knowledge of accounting principles and QuickBooks; construction accounting software a plus
• Familiarity with job cost coding, lien waivers, and subcontractor compliance documentation
• Solid Excel skills
• Attention to Detail — accurate and thorough in a high-volume, deadline-driven environment
• Strong organizational and time management skills
• Clear, professional communication with vendors, subcontractors, and field teams
• Integrity — honest and ethical in handling company funds and vendor relationships
• Dependability — reliable, responsible, and follows through on obligations
• Initiative — owns tasks start to finish and flags issues before they become problems

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