Job Summary:
PPI Quality & Engineering is supporting Kiwa America in the search for an Accounts Payable Specialist to support contractor invoice, expense, and time & expense processing.
About the role:
The A/P Specialist will review documentation for accuracy and compliance, resolve discrepancies, coordinate with contractors and internal stakeholders, and support timely weekly payment processing. The ideal candidate is detail-oriented, organized, responsive, and comfortable managing multiple priorities and deadlines in a fast-paced environment.
Location: Houston, TX 77024
Schedule: Hybrid (3 days in office / 2 days remote)
Reports To: Controller
Responsibilities include but are not limited to:
- Review Contractor invoices and expense reimbursements to confirm required approvals, accurate coding, supporting documentation, and policy compliance.
- Validate invoices and expense reimbursements against approved work orders and system records before approval.
- Follow up with contractors regarding missing documentation, incorrect coding, duplicate submissions, unsupported charges, or other invoice, expense, work-order, and system discrepancies.
- Track missing or delayed Contractor invoices and expense reimbursements, send timely follow-ups.
- Serve as a key contact for Contractors/auditors by responding to invoice- and expense-related questions and clarifying policy or supporting-document requirements.
- Prepare the weekly payment list for reviewed and approved invoices and expense reimbursements, with supporting documentation for payment processing.
- Build and maintain effective relationships with internal and external stakeholders and provide weekly updates to the direct supervisor.
- Perform other tasks and duties as assigned to support the Finance function.
- Monitor shared T&E email box for all contractor’s packets. Upload to filing system assigning to necessary approvers.
- Entering contractors T&E for payment processing with strict deadline.
- Track errors and reach out to PC’s for corrections. Process corrections immediately upon receiving.
Do you have what it takes?:
Required
- 1-3 years of Accounts Payable or related accounting experience preferred.
- Experience reviewing invoices, expense reimbursements, and supporting documentation.
- Strong understanding of invoice approval workflows, expense policies, and validation against work orders and system records.
- Working knowledge of Microsoft Excel, including filtering, sorting and basic formulas.
- Experience with Microsoft Dynamics 365 Finance & Operations preferred.
- Strong attention to detail, organization, communication, and ability to manage competing deadlines independently.
Preferred
- Associate degree in Accounting, Finance, Business Administration, or related field
What can you expect from us in return?:
At Kiwa North America, you will be part of a fast-growing, high-performance global organization where innovation, continuous improvement, and professional development are at the core of everything we do. This is a place where your contributions matter, your ideas are valued, and your career growth is actively supported.
You will play a pivotal role within a global leader in Testing, Inspection, and Certification (TIC), delivering trusted expertise across consulting, testing, inspection, certification, and training services.
You will also have the opportunity to participate in a comprehensive and competitive benefits package, including medical coverage, a 401(k) plan with company contribution, health and dependent care savings accounts, paid time off, and more.