We are seeking a detail-oriented and organized Bookkeeper / Accounts Payable Specialist to support daily accounting operations with a strong emphasis on accounts payable processing and workflow management. This role is responsible for managing vendor invoices, coding expenses accurately, maintaining financial records, and ensuring timely and accurate payments across multiple projects and entities. The ideal candidate will have strong experience with QuickBooks Online (QBO), class coding, and high-volume AP environments.Key ResponsibilitiesManage the full accounts payable cycle, including invoice receipt, review, coding, approval routing, and payment processingAccurately code invoices using QuickBooks Online class coding and chart of accounts structureProcess vendor payments through ACH, wire, check, and AP automation platforms such as Bill.com or similar systemsMaintain organized and accurate vendor files, W-9s, and supporting documentationReconcile vendor statements and resolve invoice discrepancies or payment issues in a timely mannerMonitor AP aging reports and ensure timely payment of obligationsCoordinate invoice approvals and maintain efficient AP workflows across departmentsAssist with month-end close activities, including reconciliations and accrualsSupport multi-entity accounting processes and intercompany allocations, as applicableMaintain accurate financial records in compliance with company policies and accounting standardsAssist with audit requests and provide supporting documentation as neededPrepare and maintain reports in Excel and other reporting platformsCommunicate professionally with vendors, clients, and internal teams regarding payment status and account inquiriesSupport additional bookkeeping and accounting functions as assignedRequired Qualifications4+ years of accounting or bookkeeping experience, with significant accounts payable responsibilityExperience with QuickBooks Online (QBO)Strong knowledge of accounts payable processes and workflow managementExperience with QuickBooks class codingProficiency in Microsoft Office Suite, Adobe Acrobat, and Google Workspace (G Suite)Strong attention to detail and high level of accuracyAbility to manage multiple priorities and meet deadlines in a fast-paced environmentExcellent organizational, communication, and problem-solving skillsPreferred QualificationsExperience with multi-entity accountingExperience with QuickBooks IESFamiliarity with Bill.com or similar AP bill payment softwareExperience working in high-volume invoice processing environmentsDesired AttributesSelf-motivated and dependableStrong analytical and reconciliation skillsAbility to maintain confidentiality and professionalismCollaborative team player with a proactive mindsetProcess improvement oriented with the ability to identify efficiencies within AP workflows#J-18808-Ljbffr