Accounts Payable Specialist

Overview

The Accounts Payable Specialist supports full-cycle vendor billing, subconsultant invoices, project cost coding, and lien waivers. The role bridges traditional accounting with project-based financial tracking to ensure smooth cash flow across multiple job sites. This position requires strong attention to detail, utilizing problem solving techniques, and working daily with a high volume of transactions. This is a full-time position paid bi-weekly on a hourly basis.

Life at Parkhill

At Parkhill, Building Community is the reason we exist. We invest in extraordinary people who love investing in their communities. We are more than planners, architects, and engineers - we are neighbors who choose to live and work in the communities we serve.

Increase your impact with our team of passionate collaborators. Whether you are a recent graduate with untapped potential or a professional with proven experience, we invite you to discover a career path designed for you.

Parkhill is one of the largest architectural and engineering firms in the Southwest with 14 offices located throughout Texas, New Mexico, and Oklahoma.

Responsibilities

• Processes vendor, consultant, and subcontractor invoices accurately and in accordance with established procedures and approval requirements
• Reviews invoices for accuracy, completeness, appropriate documentation, and proper general ledger, project, and phase coding
• Enters invoices and related financial information into the accounting system and maintains accurate accounts payable records
• Coordinates invoice approvals with project teams, Project Accountants, and other internal stakeholders to support timely processing and payment
• Reconciles vendor statements, researches discrepancies, and resolves outstanding invoice and payment issues
• Responds to vendor, consultant, and subcontractor inquiries regarding invoice status, payment timing, and account discrepancies
• Maintains vendor records and supporting documentation, including tax forms, banking information, lien waivers, and certificates of insurance when applicable
• Assists with payment processing, including preparing payment runs and reviewing invoices for payment readiness
• Supports month-end and year-end close activities by reviewing outstanding invoices, identifying accrual needs, and providing requested documentation
• Maintains organized records and follows established accounts payable policies, internal controls, and documentation requirements
• Identifies invoice processing issues and recommends opportunities to improve accuracy, efficiency, and workflow consistency
• Other duties as assigned

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience may be considered
• Two or more years of accounts payable or related accounting experience preferred
• Experience processing high volumes of invoices and managing multiple priorities in a deadline-driven environment
• Working knowledge of invoice processing, vendor account reconciliation, payment procedures, and basic accounting principles
• Strong attention to detail and ability to identify and resolve discrepancies
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Strong organizational, communication, and customer service skills
• Ability to collaborate effectively with vendors, project teams, and accounting personnel
• Experience with accounting or enterprise resource planning (ERP) systems preferred
• Experience with project-based accounting, including project and phase coding, consultant invoices, or subcontractor payments, preferred

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include:

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.

• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.

• Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.

• Well-Being: mental health care, culture committees, wellness program, charitable giving match.