Accounts Payable Specialist

About the role:

• We are seeking an organized and detail-oriented Billing Coordinator to support day-to-day billing, invoice processing, and vendor operations within a fast-paced media and marketing environment.
• The ideal candidate will have experience in accounts payable, invoice processing, billing reconciliation, or vendor management, along with strong Excel skills.
• This role requires excellent communication, problem-solving abilities, and the ability to manage multiple priorities while ensuring timely and accurate payments.

 Requirements:

• 1–3 years of experience in invoice processing, billing, Accounts Payable, Accounts Receivable, or Collections.
• Bachelor's degree in Finance, Accounting, Business Administration, Marketing, or a related field.
• Strong proficiency in MS Excel or G Sheets, including VLOOKUP, Pivot Tables, and formulas.
• Prior experience in media, entertainment, advertising, marketing agencies, or creative marketing environments is required.
• Familiarity with vendor management, invoice reconciliation, and payment tracking.
• Knowledge of S A P or Fusion is preferred; Ora_cle Fusion experience is a strong advantage.
• Excellent communication, organizational, and problem-solving skills.
• Ability to work in a fast-paced, evolving environment and manage changing priorities.
• Must be comfortable with a detail-oriented, process-driven coordinator-level role.

 Responsibilities:

• Process, track, and maintain invoices, billing records, and financial trackers.
• Coordinate with vendors and internal teams to resolve invoice discrepancies and payment-related issues.
• Monitor payment status, follow up on outstanding invoices, and identify delays.
• Support vendor onboarding and maintain accurate vendor information, including payment terms and banking details.
• Reconcile invoices against advertising platform reports and expense records.
• Respond promptly to vendor inquiries and internal requests regarding billing and payments.
• Collaborate with Finance, Accounts Payable, Procurement, and Marketing teams to ensure smooth billing operations.
• Maintain financial spreadsheets and identify opportunities to improve billing processes.

Benefits: