Job Description
Accounts Payable Specialist - Providence, RI
We are seeking candidates for an Accounts Payable Specialist position with a leading manufacturing company located in Providence, RI. This position will report directly to the Accountant and manage the full-cycle AP process for various manufacturing locations, ensuring accurate and timely processing of high volume of invoices. The ideal candidate will have 2-4+ years of accounts payable experience within a high-volume environment.
This is a 2-5+ month contract position that will pay $30-36/hr (depending on experience) within a 40-hour workweek. This position supports a hybrid work model, onsite 4 days per week and remote 1 day per week.
Responsibilities:
- Manage the full-cycle accounts payable process for 3 - 4 manufacturing locations, ensuring
- accurate and timely processing of a high volume of invoices.
- Review, code, and enter vendor invoices, including matching invoices to purchase orders and
- receiving documents and resolving discrepancies.
- Process non-PO invoices, employee expense reimbursements, and other accounts payable
- transactions in accordance with company policies.
- Prepare and process vendor payments via ACH, wire transfer, and check, ensuring timely
- payments and adherence to approval procedures.
- Reconcile vendor statements, research outstanding invoices, and resolve billing discrepancies
- and payment issues.
- Maintain vendor records, including new vendor setup, updates, and verification of payment
- information.
- Communicate with vendors and internal departments to resolve invoice discrepancies, obtain
- missing documentation, and address payment inquiries.
- Monitor accounts payable aging, identify past-due invoices, and prioritize payments to maintain
- positive vendor relationships and avoid late fees.
- Reconcile accounts payable balances and support month-end close, including AP accruals,
- reconciliations, and reporting.
- Maintain accurate and organized AP documentation and records within the company’s ERP
- system.
- Identify opportunities to improve accounts payable processes, strengthen internal controls, and
- increase efficiency across multiple locations.
- Collaborate with purchasing, receiving, operations, and accounting teams to ensure accurate
- invoice processing and timely resolution of issues.
Qualifications:
- 2-4+ years of accounts payable experience, preferably in a high-volume environment.
- ERP systems experience (Oracle NetSuite, GlobalShop, SAP S/4 Hana, or similar).
- Strong attention to detail and accuracy when processing invoices and payments.
- Ability to manage multiple priorities and meet deadlines in a high-volume environment.
- Strong organizational, problem-solving, and communication skills.
- Manufacturing industry experience is a plus but not required.
If you are interested in learning more about this opportunity, please email your resume to Olivia at ociviello@daleyaa.com.
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Numbers & Facts
| Location | Providence, RI |
| Industry | Staffing/Employment Agencies |
| Salary | $30–$36 Per Hour |
| Company Size | 20 to 49 employees |
| Year Founded | 2005 |
| Website | http://daleyaa.com/ |
About Company
Daley And Associates, LLC (“DAA”) is a boutique search, executive, and contract staffing firm located in Boston, MA. We specialize in the placement of Accounting, Finance, Information Technology, Legal, Administrative, and Life Sciences professionals at all levels. The firm was founded in 2005 by distinguished executives with over 30+ years of staffing agency experience with the mission to create a different kind of recruiting firm, one that provides a very hands-on, consultative approach to the clients they serve.
Daley And Associates works with some of the most prominent businesses in the greater Boston area. Our clients range from promising start-ups to Fortune 100 companies.
Skills
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