Accounts Payable Specialist

Onsite - Growing Company - Great Benefits

This Jobot Job is hosted by: Amber Blackwood
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $65,000 - $70,000 per year

A bit about us:

Join a fast-paced construction team as a Permanent Accounts Payable Specialist and help keep ambitious projects moving forward. In this full-time role, you’ll combine accounts payable expertise with AI automation skills to streamline invoice processing, strengthen financial controls, and ensure subcontractors and suppliers are paid accurately and on time.

You’ll collaborate with finance, project managers, and procurement teams to solve payment challenges, improve workflows, and support successful project delivery. This is an opportunity to bring fresh ideas to a critical finance function and make a measurable impact through smarter processes.

Why join us?

• Medical
• Dental
• Vision
• 401k with match
• Growing company
• Great culture

Job Details

Responsibilities

Manage the full accounts payable cycle, including invoice receipt, coding, approval routing, payment processing, and reconciliation.

Review construction-related invoices against purchase orders, subcontract agreements, delivery records, and project budgets.

Ensure accurate allocation of costs to projects, cost codes, and departments.

Process subcontractor payment applications, retainage, and progress payments in accordance with contract terms and company policies.

Maintain vendor records, verify payment details, and resolve invoice discrepancies and payment inquiries promptly.

Use AI automation or equivalent intelligent workflow tools to improve invoice capture, data extraction, approval routing, exception handling, and duplicate detection.

Monitor automated outputs for accuracy, investigate exceptions, and maintain appropriate human review and payment controls.

Collaborate with project managers and procurement teams to obtain approvals and resolve purchasing or billing issues.

Reconcile vendor statements and accounts payable balances, and support month-end and year-end close activities.

Maintain organized documentation, support audits, and follow applicable tax, reporting, and internal control requirements.

Identify opportunities to reduce manual work, improve payment visibility, and strengthen accounts payable performance.

Qualifications

5+ years of progressive accounts payable experience, including experience in the construction industry.

Hands-on experience with AI automation or equivalent intelligent process automation tools used in accounts payable or finance operations.

Strong understanding of construction accounting practices, including job costing, subcontractor billing, progress payments, and retainage.

Experience with accounting or ERP systems and digital invoice processing platforms.

Strong spreadsheet skills, including reconciliations, data analysis, and reporting.

Ability to manage high invoice volumes, competing deadlines, and multiple construction projects without compromising accuracy.

Excellent attention to detail, problem-solving skills, and a proactive approach to process improvement.

Strong communication skills and the ability to build productive relationships with vendors, subcontractors, and internal teams.

Sound judgment when handling confidential financial information, vendor changes, and payment approvals.

A degree or diploma in accounting, finance, or a related field is preferred; equivalent practical experience will also be considered.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

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