Accounts Payable Specialist

Location: Sacramento, CA

Position Summary

We are seeking an experienced Accounts Payable Specialist to join our accounting team. The ideal candidate will have 3-5 years of full-cycle AP experience and be responsible for invoice processing, vendor management, payment processing, reconciliations, and month-end support. This role requires strong attention to detail, accuracy, and the ability to manage a high volume of transactions.

Key Responsibilities

• Process high-volume vendor invoices accurately and timely.
• Perform three-way matching of invoices, purchase orders, and receiving documents.
• Prepare and process check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor files, W-9s, and tax documentation.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Assist with month-end close, accruals, and account reconciliations.
• Monitor AP aging and ensure timely payments.
• Support 1099 preparation and year-end reporting.
• Ensure compliance with company policies and internal controls.

Qualifications

• 3-5 years of Accounts Payable experience.
• Strong understanding of AP processes and accounting principles.
• Experience with invoice matching, reconciliations, and payment processing.
• Proficiency in ERP/accounting systems such as NetSuite, SAP, Oracle, Microsoft Dynamics, Sage, or similar.
• Intermediate Microsoft Excel skills.
• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or related field.
• Experience in construction, manufacturing, distribution, or professional services environments.
• Experience processing high-volume invoices.
• Knowledge of 1099 reporting requirements.

Ideal Candidate

A dependable Accounts Payable professional with strong invoice processing, vendor relations, payment processing, and reconciliation experience who can efficiently manage the AP function while ensuring accuracy and timely payments.