Accounts Payable Specialist

Summary

As an Accounts Payable Specialist, you will play a crucial role in the financial operations of the organization by managing the timely and accurate processing of all vendor invoices and payments. Your primary responsibilities will include reconciling accounts, verifying invoices, processing payments, and ensuring compliance with company policies and procedures. Attention to detail, strong organizational skills, and the ability to work effectively in a fast-paced environment are key attributes for success in this role.

Responsibilities

Invoice Processing

• Receive, review, and process vendor invoices in an accurate and timely manner.
• Verify invoice details, including pricing, quantities, and payment terms.
• Code and enter invoices into the accounting system for payment processing.

Payment Processing

• Prepare and process electronic payments, including checks, ACH transfers, and wire transfers.
• Reconcile payment transactions and ensure accuracy in financial records.
• Address and resolve any discrepancies with vendors regarding payments.

Vendor Management

• Communicate with vendors to address inquiries and resolve issues related to invoices and payments
• Establish and maintain positive relationships with key vendors.
• Ensure compliance with vendor contracts and payment terms.

Account Reconciliation

• Reconcile accounts payable transactions and resolve any discrepancies.
• Perform monthly reconciliations to ensure accuracy of financial records.
• Assist in month-end and year-end closing processes.

Reporting

• Generate and analyze accounts payable reports for management review.
• Provide regular updates on outstanding payables and cash flow projections.
• Assist internal and external auditor for accounts payables

Compliance

• Ensure adherence to company policies and procedures related to accounts payable.
• Stay informed about changes in accounting regulations and compliance requirements.

Process Improvement

• Identify opportunities for process improvement and efficiency in accounts payable procedures.
• Collaborate with cross-functional teams to implement best practices

Qualifications

Candidates must be authorized to work in the United States. Visa Sponsorship is not available for this position.

Required:

• 1+ years of experience in accounts payable or a related accounting function.
• Familiarity with accounting software and ERP systems.
• Working knowledge of accounts payable processes, accounting principles, and financial controls.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Excel and other relevant software applications.

Preferred:

• Associate's or bachelor's degree in Accounting, Finance, or a related field.
• Experience with SAP S/4HANA.
• Experience in a manufacturing or distribution environment.

Location & Work Environment

This position is full-time onsite and based in Sugar Land, Texas. This location has a combination of office, warehouse, and cleanroom manufacturing work environments. Business Hours for this position are 9am to 6pm CT, Monday through Friday.

Why AOI?

In addition to competitive salary, AOI offers:

• Flexible and competitive health (medical, dental, vision) plans offer the employee with the right options to meet individual and family needs.
• Employer matching on 401(k) deferrals
• Generous PTO policy, with unused PTO payout at end of the year
• Relocation packages available within the United States.

Applied Optoelectronics, Inc (AOI) is committed to providing equal opportunity in all of our employment practices, including hiring, placement, promotion, training, transfer and compensation, to all qualified applicants and employees without regard to race, color, national origin, citizenship, religion, sex, veteran status, age, disability, marital status, or any other category protected by State or U.S. Federal law. Moreover, we endeavor to treat our employees fairly.

We do not accept unsolicited proposals from third-party recruiters or agencies. Contacting hiring managers directly may result in disqualification of submissions.

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