Accounts Payable Specialist

Description:

Job Summary: We are seeking a detail-oriented and motivated Accounts Payable Specialist to join our team. This role will work with the Director of Accounting to manage and streamline the accounts payable process, maintain accurate financial records, and support broader accounting operations. This position plays an important role in improving systems and processes as the company grows, including helping identify accounting software needs and contributing to future system transitions. Our firm is remote but has occasional in-person meetings and events, so candidates located in Washington DC metro areas are preferred.

Key Responsibilities:

• Manage and process vendor invoices with accuracy, proper coding, and timely payments using Bill4Time and related systems.
• Reconcile accounts payable transactions and resolve discrepancies promptly.
• Maintain accurate and organized vendor files, payment records, and supporting documentation.
• Prepare and process weekly check runs, wire transfers, and ACH payments.
• Monitor and reconcile company credit card transactions and statements.
• Respond to vendor inquiries professionally and ensure timely resolution of issues.
• Collaborate with internal teams to verify invoice approvals and supporting documentation.
• Assist with month-end and year-end closing activities, including AP subledger reconciliations.
• Contribute to the development and documentation of standardized AP procedures to improve efficiency and accuracy.

Requirements:

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred.
• Proven experience in accounts payable, bookkeeping, or a related accounting role.
• Proficiency in QuickBooks and Microsoft Office Suite, especially Excel.
• Experience with accounting and billing software preferred.
• Highly organized and able to manage multiple priorities and deadlines in a fast-paced environment.
• Demonstrated ability to work independently and maintain accountability in a remote environment.
• Strong interpersonal and communication skills, with a professional and collaborative approach.
• Experience developing or refining accounting processes and procedures is a plus.