Job Title: Accounts Payable Specialist
FLSA Status: Non-Exempt
Reports to: CFO
KULR Technology Group is a publicly traded company (NYSE: KULR) with a vibrant startup dynamic headquarters in Webster, TX. Our mission is to develop energy management platforms to accelerate the global transition to a circular electrification economy. We create sustainable solutions that benefit humanity using space proven engineering, making the world of batteries and electronics cooler, lighter, and safer. We operate in four verticals: e-mobility, environmental/energy storage, industrial/consumer tools, and aerospace/defense. Our technologies have been deployed by NASA, including applications on the Space Station and Mars Rover.
Position Overview:
The Accounts Payable Specialist will support the overall efficiency and effectiveness of the finance team and other departments as necessary. The primary responsibilities for processing AP are ensuring vendors are paid in a timely and accurate manner and that discrepancies are managed efficiently. Ideal candidates will have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. This role will be expected to identify and recommend policy and procedural changes to improve processing and accuracy.
Functions:
- Prepare and process weekly electronic payments and check runs.
- Maintain timely and accurate processing of all payables.
- Reviews purchase orders, statements and invoices to verify amounts owed.
- Evaluate expense reports, check requests, and invoices against policies and procedures to ensure timely payment and compliance with internal controls.
- Maintain the vendor master file. This will include set-up of new vendors, updating of existing records, and elimination of duplicate or inactive vendor records.
- Maintain an orderly filing system to ensure easy access to all payables related records including vendor invoices, vendor statements, check runs, and electronic payment records.
- Reconciliation of vendor related accounts and other assigned accounts.
- Work with internal departments to ensure accurate coding of payables.
- Maintain company credit card charges by verifying and reconciling statements and transactions.
- Investigate various inquiries and discrepancies related to payables; ensure credits are applied correctly.
- Participate in the month/quarter/year end close process to ensure a proper cut-off of expenses, and timely posting of relevant transactions.
- Assist in the annual preparation of 1099s.
- Assist in establishing and maintaining well-defined policies and procedures to govern the Accounts Payable process.
- Provide ad-hoc reports from time to time that will assist in gaining insight into expense trends and help support overall expense management efforts.
- Responds to vendor inquiries and assists with the research of any discrepancies in payments.
- Other job-related duties as assigned.
Supervisory Responsibilities: N/A.
REQUIREMENTS
Education & Experience:
- High school diploma required or equivalent combination of education and experience
- 1-3 years of experience in a related field
- Team player, excellent communicator, appetite for innovation, and adept at building relationships across organizations.
- Desire for accuracy, stellar customer service approach and strong attention to detail.
- Well organized, with the ability to timely meet deadlines with accuracy and efficiency.
- Adaptable, trustworthy, and resilient.
- Experience with ERP (Oracle NetSuite) and MS Office Suite, preferred.
- Prior meaningful professional experience or education to support successful performance in the role.
Knowledge, Skills and Abilities (KSAs):
Knowledge, Skills and Abilities (KSAs)
- Strong organizational skills and attention to detail, with the ability to manage multiple transactions, priorities, and deadlines while ensuring timely and accurate payments.
- Knowledge of accounts payable processes, including invoice processing, payment preparation, vendor account maintenance, and expense reconciliation.
- Ability to review invoices, purchase orders, expense reports, check requests, and vendor statements for accuracy, proper coding, and compliance with company policies and internal controls.
- Proficiency in using accounting software, ERP systems, and digital tools to process transactions, maintain financial records, and reconcile accounts.
- Ability to investigate and resolve discrepancies involving invoices, purchase orders, vendor payments, expense reports, and account balances through research and effective communication.
- Knowledge of applicable accounting principles, GAAP standards, and financial policies and procedures.
- Ability to maintain accurate vendor records, organize financial documentation, and ensure the integrity and accessibility of accounts payable records.
- Strong data entry, recordkeeping, and analytical skills, with the ability to identify errors, research discrepancies, and support accurate financial reporting.
- Ability to communicate effectively in writing and verbally with vendors, internal departments, and other stakeholders to resolve issues and support business operations.
- Demonstrated integrity, accountability, discretion, and professionalism when handling financial information and performing assigned responsibilities.
- Ability to work independently, exercise sound judgment, and collaborate effectively as part of a team in a fast-paced environment with competing priorities and deadlines.
- Ability to identify opportunities to improve accounts payable processes, strengthen accuracy and efficiency, and recommend practical procedural improvements.
- Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
- Ability to support month-end, quarter-end, and year-end close activities, including expense cut-off, transaction posting, and annual 1099 preparation.
Physical Demands/Work Environment:
The work environment characteristics described here represent those an employee may encounter while performing this job's essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Office Work Environment
Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Close visual acuity to perform an activity such as preparing and analyzing data and viewing a computer terminal. Sufficient clarity of speech and hearing or other communication capabilities, which permits the employee to communicate effectively on the telephone and in person. Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to frequently operate a personal computer (estimated 80%-100% of the typical workday) and other office equipment. Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permit the employee at a computer workstation for an extended period.
Location: Onsite.
KULR Technology Location: Webster TX
Travel: No Travel
Special Conditions:
- Employment is contingent upon successful completion of a criminal background check.
- Must be able to work overtime as needed.
DISCLOSURE AND ACKNOWLEDGEMENT:
All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.
This job description in no way states or implies that these are the only duties to be performed by the incumbent of this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by the supervisor in compliance with federal and state Laws.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent must possess the abilities or aptitudes to perform each duty proficiently.