POSITION: Accounts Payable Staff
SUPERVISOR: Controller
LOCATION: Roslindale, MA
FLSA STATUS: Non- Exempt
Compensation: $26.00- $30.00 hourly
The Accounts Payable Staff will be responsible for insuring the day-to-day Accounts Payable (A/P) workflows are being performed as required to meet the weekly check run. The duties include, overlooking the processing of invoices, check runs, month end close, assisting general accounting where needed, helping with system upgrades, reviewing system errors, and other special projects. The environment is fast paced, high volume and the staff is highly interactive.
Specific Responsibilities:
- Demonstrate strong proficiency in Yardi, including invoice processing, batch management, approval workflows, vendor maintenance, payment processing, recurring entries, and A/P reporting.
- Monitor Yardi workflows to identify bottlenecks, posting delays, system errors, and outstanding transactions requiring follow-up.
- Review system-generated reports to identify discrepancies, unusual transactions, and opportunities to improve processing accuracy and efficiency.
- Troubleshoot Yardi issues and coordinate with internal IT and accounting system support teams to resolve errors and recurring system problems.
- Assist with system upgrades, testing, maintenance, workflow enhancements, and implementation of improved procedures.
- Ensure staff consistently follow established Yardi processes and maintain accurate transaction records.
- Ensures timely payments of assigned property vendor invoices and expense vouchers. Maintains accurate records and control reports.
- Liaison between the company and vendors, as well as property management staff.
- Manages rotation of monthly closing of A/P records and posting of month end information. Ensures balances tie out. Rolls periods forward.
- Works with internal IT as well as accounting system IT teams on system upgrades and maintenance.
- Produces all 1099 forms at year end within required deadlines. This includes ordering and maintaining proper forms to be sure the supplies needed are on hand. Responsible for communicating with the IRS on 1099 vendor issues and resolving them.
- Set up new vendors.
- Responsible for maintaining online vendor payments for utilities, standardizing online log in process and keeping all logins current.
- Responsible for oversight of all recurring entries for all properties
- Insure A/P postage invoices are processed at each month end.
- Other duties as assigned.
Required Education/Experience: Basic Qualifications
- Bachelor’s degree or equivalent combination of education and experience.
- Strong personal computer and business solutions software skills.
- High volume A/P experience including 1099 filing experience.
Desired Attributes:
- Strong interpersonal skills for interacting with accountants, vendors, and property management.
- Excellent verbal communication skills with customer service approach to work.
- Solutions oriented and willing to adapt to changes in process.
- Strong analytical and problem solving skills.
- Good planning and organizational skills to balance and prioritize work.
Functional Qualifications:
The main functions of this position can be performed sitting or standing at a desk. Occasional lifting of boxes less than 20 lbs and ability to grasp and file papers required.