This role will be based in our Norwood, MA office and will follow our Hybrid Work Schedule
Pay Range: $75,000.00 - $92,000.00 annually (based on experience and qualifications)
This role requires CPG or Food Mfg. experience!
OVERVIEW OF ROLE:
The Accounts Payable Supervisor will play a key role within our growing Finance team, bringing strong accounting expertise, attention to detail, and a collaborative, team-oriented approach. This position requires excellent communication skills, a strong work ethic, and a proactive mindset. With an emphasis on process improvement, automation, and operational efficiency, the Accounts Payable Supervisor will have the opportunity to contribute their expertise to a dynamic and growing organization. Reporting directly to the Senior Manager of AP/AR, this individual will lead the AP team, streamline workflows, and support accurate and efficient financial operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Accounts Payable Operations
- Lead and oversee the full-cycle Accounts Payable process, including invoice entry, matching, coding, approvals, payment processing, and vendor reconciliations.
- Ensure timely and accurate processing of PO and non-PO invoices in accordance with company policies and internal controls.
- Review AP aging and proactively resolve outstanding issues with vendors and internal stakeholders.
- Manage weekly payment runs including ACH, checks, wire transfers, and P-card payments.
- Support month-end and year-end close activities, including accruals, reconciliations, and audit requests.
- Monitor and improve AP workflows to ensure accuracy, efficiency, and compliance.
PO Invoice Processing
- Oversee three-way matching of purchase orders, invoices, and warehouse receipts/BOLs.
- Investigate and resolve invoice discrepancies related to pricing, quantity variances, freight, and receiving issues.
- Collaborate with Procurement, Warehouse, and vendors to resolve unmatched invoices and ensure timely processing.
Cross-Functional Collaboration
- Partner closely with Procurement to improve PO accuracy, vendor compliance, and approval workflows.
- Work collaboratively with Warehouse and Receiving teams to ensure timely receipt entry and accurate documentation.
- Serve as a key liaison between Finance, Operations, and external vendors to resolve escalated AP issues.
- Provide guidance to internal stakeholders on AP policies, procedures, and best practices.
Automation & Process Improvement
- Participate in automation initiatives, including invoice automation, OCR solutions, and expense management systems.
- Identify opportunities to streamline manual processes and improve efficiency through technology and process redesign.
- Assist with ERP system enhancements and upgrade version testing
- Develop and maintain standard operating procedures (SOPs), process documentation, and internal control procedures.
Leadership & Team Development
- Supervise and mentor AP team members, providing guidance, training, and performance support.
- Prioritize workloads, monitor productivity, and ensure deadlines and service expectations are met.
- Foster a collaborative, solutions-oriented team environment focused on continuous improvement.
EDUCATION AND/OR EXPERIENCE:
- 5+ years of progressive accounts payable or related accounting experience, including full-cycle AP processing.
- Bachelor's degree in Accounting, Finance, or related field preferred
- Minimum of 2 years of supervisory or team leadership experience required.
- Strong understanding of PO-based invoice processing, three-way matching, inventory transactions, and internal controls.
- Experience in a consumer packaged goods (CPG) or manufacturing environment required.
- Experience working with ERP accounting systems; Microsoft Dynamics 365 experience a plus.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Strong analytical, problem-solving, organizational, and communication skills.
- Ability to manage competing priorities, meet deadlines, and collaborate effectively across departments.
PHYSICAL DEMANDS:
The physical demands below are representative of those that must be met by the team member to successfully perform the essential functions of this job.
- Must have good vision and manual dexterity.
- Able to sit / stand for prolonged periods at a desk and working on a computer.
- Must be able to lift to fifteen (15) pounds.
WORK ENVIRONMENT:
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the office environment is typically moderate.