Accounts Payable Supervisor – Manufacturing

Position Summary
The Accounts Payable Supervisor leads the accounts payable team and daily functions for a manufacturing environment, ensuring accurate and timely processing of vendor invoices related to raw materials, inventory, freight, and plant operations. This is a hands-on role responsible for daily invoice processing and weekly check runs, while also supervising a small AP team. This position will enforce strong internal controls, supports month-end close and audits, and partner closely with the Accounting Manager, Purchasing, and Receiving to ensure compliance with company policies and accounting standards.

Key Responsibilities

• Enter daily vendor invoices and answer emails and phone calls

• Supervise and support the Accounts Payable team, including daily workflow management, training, and performance feedback

• Oversee PO-based invoice processing for raw materials, inventory, freight, utilities, rent and manufacturing services

• Ensure accurate two-way and three-way matching (PO, receiving, invoice) and resolve price, quantity, and receipt discrepancies

• Work closely with the Accounting Manager to ensure priorities are being met

• Manage vendor relationships

• Coordinate with Purchasing, Receiving, and branch plant employees to resolve invoice issues and prevent production delays

• Reconcile the RNV/GNV Report to AP subledger and investigate variances

• Support month-end close activities, including accruals

• Support internal and external audits by providing documentation and responding to auditor inquiries

• Monitor and improve AP metrics such as invoice cycle time and on-time payments

• Identify and implement process improvements, automation, and standardization across both locations

• Maintain and document AP policies, procedures, and internal controls