Accounts Payable Supervisor

An established retail company is seeking a detail-oriented Accounts Payable Supervisor to support daily accounts payable operations and help ensure invoices, vendor payments, and financial records are processed accurately and efficiently.

Reporting to the AP Manager, this individual will work closely with the in-house AP Lead while coordinating the responsibilities of an overseas clerical team. The role requires strong organizational skills, attention to detail, and the ability to investigate discrepancies, maintain accurate records, and ensure timely processing of payments.

This position offers opportunities for professional growth within the Accounts Payable and broader Accounting departments.

Key Responsibilities

• Supervise and review the work of an overseas AP clerical team, including assigning tasks, answering questions, and ensuring accuracy.
• Collaborate with the AP Lead to manage the full accounts payable cycle.
• Reconcile vendor invoices against purchase orders and receiving reports.
• Investigate and resolve invoice discrepancies and payment issues.
• Prepare and review payment runs, including ACH payments, checks, and wire transfers.
• Serve as a primary contact for vendor inquiries and internal AP-related questions.
• Support month-end closing activities, including AP aging reports and account reconciliations.
• Monitor invoice processing to ensure accuracy and timely payments.
• Assist the AP Manager in identifying process improvements and automation opportunities.
• Maintain organized and accurate accounts payable records.

Qualifications

• 1+ years of accounts payable experience required.
• Previous team lead or supervisory experience preferred.
• Strong understanding of invoice processing, purchase orders, and reconciliations.
• Proficiency in Excel, including pivot tables and lookup functions.
• Experience investigating and resolving invoice and receiving discrepancies.
• Strong communication skills and confidence handling phone inquiries.
• Excellent organizational skills and attention to detail.
• Ability to identify discrepancies and proactively address issues.
• Comfortable coordinating tasks with an overseas team.
• Accounting or Finance degree preferred but not required.
• Ability to work independently while collaborating with internal teams.

Location: New York City, NY Type: Full time, hybrid (3 days in office) Schedule: 40 hours per week Salary: $80,000–$100,000/year

To apply, send your resume to RickyR@SwiftStaffingGroup.com

Subject line: Accounts Payable Supervisor | Job ID #3687912

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