Accounts Payable Supervisor
Location: Roseville, CA
Compensation: $85,000 - $110,000 annually, depending on education, experience, and qualifications
Position Overview
Ledgent Finance & Accounting's client is currently seeking an experienced and detail-oriented Accounts Payable Supervisor to lead daily accounts payable operations in a dynamic, multi-location environment. This individual will be responsible for managing the full accounts payable cycle, ensuring timely and accurate invoice processing, payment execution, vendor management, and month-end close activities. The ideal candidate is a proactive leader who enjoys developing people, improving processes, leveraging technology, and maintaining strong financial controls.
This role partners closely with Accounting, Finance, Procurement, and operational teams to drive efficiency, support compliance initiatives, and enhance overall AP performance through automation and best practices.
Key Responsibilities
- Direct and oversee all accounts payable activities, ensuring invoices, expense reports, and payments are processed accurately and within established deadlines.
- Lead, mentor, and develop accounts payable staff by providing ongoing coaching, performance feedback, training, and professional development opportunities.
- Review and approve invoices, expense reimbursements, and payment requests for proper coding, documentation, and policy compliance.
- Administer scheduled payment cycles, including ACH, wire transfers, checks, and corporate card transactions.
- Maintain ownership of accounts payable records and subledger activity, ensuring accuracy during monthly and year-end close processes.
- Prepare and review accruals related to invoices, purchasing activity, credit card transactions, and other AP-related obligations.
- Reconcile vendor statements, investigate discrepancies, and coordinate timely resolution of outstanding issues.
- Serve as the primary escalation point for internal stakeholders and external vendors regarding payment, invoice, and account inquiries.
- Assist with annual audits by providing account analyses, supporting schedules, and requested documentation.
- Support compliance requirements, including vendor onboarding, tax documentation maintenance, and annual 1099 reporting.
- Monitor and strengthen internal controls to safeguard company assets and ensure regulatory compliance.
- Drive initiatives that improve efficiency, streamline workflows, and leverage automation and AI-driven solutions.
- Support electronic payment adoption and vendor conversion initiatives.
- Participate in system upgrades, software implementations, workflow enhancements, and cross-functional process improvement projects.
- Provide hands-on support and backup coverage for accounts payable team functions when needed.
Required Qualifications
- Minimum of 5 years of progressive Accounts Payable experience, including at least 1 year in a leadership or supervisory capacity.
- Extensive hands-on experience with COUPA is required. Candidates must possess a deep working knowledge of COUPA's procure-to-pay functionality and be comfortable managing transactions, workflows, reporting, and troubleshooting within the platform.
- Strong understanding of accounts payable operations, internal controls, vendor management, and payment processing.
- Experience working with ERP systems and integrated financial applications.
- Advanced Microsoft Excel skills, including pivot tables, lookup functions, data analysis, reconciliations, and reporting.
- Solid understanding of GAAP and accrual-based accounting principles.
- Demonstrated ability to manage multiple priorities while maintaining exceptional accuracy and attention to detail.
- Proven leadership experience with the ability to motivate teams, improve performance, and build strong working relationships.
- Excellent written and verbal communication skills.
Pref
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.