Accounts Receivable Assistant

Accounts Receivables Assistant

• Duration: 6-month contract with potential to convert
• Location: Hybrid, onsite 1-2 days per week in Manhattan
• Client:  Global Law Firm
• Pay Rate: $28-30/hr W2 (35 hours/week)

We are seeking a detail-oriented and organized Accounts Receivable (AR) Assistant to support a busy Finance team. This individual will be responsible for maintaining accurate financial records, processing transactions, coordinating approvals, and ensuring proper documentation of accounts receivable activities.

The ideal candidate will have 1–2 years of relevant experience, with strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Maintain accurate and organized accounts receivable records and supporting documentation.

• Prepare and process requests related to financial transactions and refunds.

• Enter and update transaction information in Chromeriver.

• Validate refund requests by obtaining necessary approvals and verifying supporting documentation.

• Compile, organize, and maintain PDF documentation for financial transactions.

• Upload and file records in iManage to ensure accurate documentation and accessibility.

• Assist with collecting, recording, and tracking cash receipts.

• Follow up with appropriate stakeholders to obtain outstanding approvals, documentation, or transaction information.

• Review and validate transaction details for accuracy and completeness.

• Provide general administrative and operational support to the Accounts Receivable team.

• Maintain confidentiality when handling sensitive financial information.

Required Qualifications

• 1–2 years of experience in accounts receivable, accounting administration, financial operations, or a related administrative role preferred.

• Experience maintaining financial records and processing or validating transactions.

• Strong attention to detail and accuracy in data entry and documentation.

• Ability to follow up with internal stakeholders and coordinate approvals.

• Proficiency with Microsoft Office applications, particularly Excel and Outlook.

• Strong written and verbal communication skills.

• Ability to work independently while collaborating with a Finance team.

• Comfortable working in a fast-paced environment with multiple priorities.

Ideal Candidate

The ideal candidate is dependable, proactive, and highly organized, with prior experience supporting accounts receivable or financial administrative processes. This individual should be comfortable managing detailed transactions, following up on outstanding items, and ensuring that financial documentation is complete and accurate.

Additional Position Details

• Initial contract engagement of approximately six months.

• Hybrid work schedule requiring 1–2 days on-site per week.
   
• Initial contract expected to run approximately six months, with possible extension based on business needs.