Accounts Receivable & Collections Coordinator
Location: Finance Department – New York Office
Schedule: Monday–Friday, 9:30 AM–5:30 PM | Non-Exempt
Salary: $75,000–$85,000 (commensurate with experience)
Work Arrangement: Hybrid – 3 days in-office
Maintain and update the daily Cash Reconciliation spreadsheet to ensure accuracy of prior day receipts
Identify and process all incoming payments, including ACHs, wires, checks, credit cards, and direct deposits
Accurately post all cash receipts and prepare daily deposit packages for the bank
Create and distribute the Daily Cash Report and related cash receipt communications
Follow up on outstanding balances, send client reminders, and support collections efforts in coordination with attorneys and the Account Management Team
Process A/R write-offs and maintain accurate WIP and A/R balance records
Set up new timekeepers and maintain the firm’s Billing Rate chart
Generate and prepare client billing/payment history charts as needed
Collaborate cross-functionally with the Billing Department, Attorneys, Executive Assistants, and Clients to support effective collections
Minimum 4 years of experience in Accounts Receivable and Cash Receipts, preferably in a law firm environment
Solid understanding of A/R best practices, including collections, billing, and reconciliation processes
Proficiency with Aderant, Microsoft Word, Excel, and Outlook
Strong written and verbal communication skills and a collaborative, client-service mindset
Experience working with WIP and A/R balances and navigating internal reporting systems
Exceptional organizational skills with the ability to prioritize and manage competing deadlines
Willingness to work overtime as needed