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Accounts Receivable/Job Costing Analysis

HumCap
  • Allen, TX
  • Instant Apply
1 day ago

Job Description

Position Overview We are seeking a detail-oriented and analytical Accounts Receivable / Job Costing Analyst to join a growing finance team. In this specialized role, you will oversee project billing, progress billings using AIA G702/G703 forms, cash applications against specific job numbers, lien waiver management, and collections within a fast-paced construction contracting environment. The ideal candidate understands commercial project accounting, work-in-progress schedules, retainage tracking, and field operations compliance. Key Responsibilities 
  • Construction Billing & Progress Invoicing: Prepare and submit accurate monthly progress billings, Schedule of Values invoicing, AIA G702/G703 applications, and time-and-materials billings in accordance with owner and general contractor contracts. 
  • Job Cost & Retainage Tracking: Track project-level receivables, monitor retainage balances, and reconcile accounts receivable subledgers to job cost modules and work-in-progress reports. 
  • Cash Application & Allocation: Apply customer payments, joint checks, wires, and ACH transfers accurately to specific job numbers, cost codes, and open project invoices. 
  • Lien Waiver & Compliance Management: Issue conditional and unconditional lien waivers upon payment receipt. Collect and verify required subcontractor and vendor lien releases and joint-pay agreements to protect statutory rights and support clear property title. 
  • Credit Card & Expense Coding: Audit and process field cardholder expenses and technician charges, ensuring accurate dual coding to the appropriate job number and general ledger account before project manager approval. 
  • Collections & Dispute Resolution: Partner with project managers, general contractors, and owners to monitor aging receivables, resolve billing discrepancies, address short payments, and improve cash flow. 
  • Credit Risk & Notice Administration: Evaluate contractor creditworthiness, monitor project bonding requirements, and issue preliminary notices or intent-to-lien notices within statutory deadlines. 
  • Reporting & Audit Support: Prepare weekly project AR aging reports, retainage schedules, and days sales outstanding analyses for leadership. Support financial audits and ERP migration activities. 
Qualifications & Requirements 
  • Education: Bachelor’s degree in Accounting, Finance, Construction Management, Business Administration, or a related field;equivalent certification and directly relevant experience may be considered. 
  • Experience: Three or more years of progressive accounts receivable experience within construction, commercial electrical, MEP, or trade contracting environments. 
  • Technical Proficiency: Advanced Microsoft Excel skills, including PivotTables, VLOOKUP/XLOOKUP, and job cost reconciliations. Hands-on experience with accounting platforms such as Sage Intacct, Sage 100/300 CRE, QuickBooks Desktop, NetSuite, expense management systems, or commercial card portals. 
  • Industry Knowledge: Strong working knowledge of AIA G702/G703 progress billing, Schedule of Values, retainage accounting, statutory lien requirements, and job-costing fundamentals. 
  • Core Competencies: Exceptional attention to detail, sound dispute-resolution and negotiation skills, and the ability to collaborate effectively with project managers, general contractors, customers, and accounting colleagues. 
Preferred Qualifications 
  • Experience in commercial building controls, systems integration, MEP subcontracting, or a comparable project-based environment. 
  • Previous involvement in an accounting software implementation or ERP migration, particularly a transition from QuickBooks Desktop to Sage Intacct. 

Numbers & Facts

LocationAllen, TX

Skills

  • Accountingunmatched
  • Accounting Softwareunmatched
  • Accounting Standards and Regulationsunmatched
  • Accounts Receivableunmatched
  • Air Intelligence Agency (AIA)unmatched
  • Analysis Skillsunmatched
  • Billingunmatched
  • Business Administrationunmatched
  • Cash Applicationsunmatched
  • Cash Flowunmatched
  • Commercial Constructionunmatched
  • Constructionunmatched
  • Construction Contractsunmatched
  • Construction Managementunmatched
  • Cost Analysisunmatched
  • Credit Cardsunmatched
  • Credit Riskunmatched
  • Credit and Collectionsunmatched
  • Desktop PCunmatched
  • Detail Orientedunmatched
  • ERP (Enterprise Resource Planning)unmatched
  • Electricityunmatched
  • Expense Managementunmatched
  • Financeunmatched
  • Financial Auditunmatched
  • General Ledger Accountingunmatched
  • Home Automationunmatched
  • Intuit Quickbooksunmatched
  • Leadershipunmatched
  • Liensunmatched
  • Maintain Complianceunmatched
  • Mechanical, Electrical and Plumbing (MEP)unmatched
  • Microsoft Excelunmatched
  • Negotiation Skillsunmatched
  • NetSuiteunmatched
  • Progress Reportsunmatched
  • Project Trackingunmatched
  • Project/Program Managementunmatched
  • Property Titleunmatched
  • Reconciliationunmatched
  • Regulatory Requirementsunmatched
  • Reimbursementunmatched
  • Sage 300unmatched
  • Sales Analysisunmatched
  • System Integration (SI)unmatched
  • Team Playerunmatched
  • Time Managementunmatched
  • Vlookupsunmatched

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