Accounts Receivable

Position Summary

The Accounts Receivable Coordinator is responsible for supporting the company’s accounts receivable function, including customer invoicing, cash application, account reconciliation, collections, and maintenance of accurate customer account information within Syteline ERP.

This position works closely with Accounting, Customer Service, Shipping, Sales, and other operational teams to ensure invoices are processed accurately and timely, customer payments are properly applied, discrepancies are resolved, and past-due balances are actively addressed. The ideal candidate is detail-oriented, organized, comfortable working in a manufacturing ERP environment, and able to manage a high volume of transactions while maintaining accuracy.

Essential Duties and Responsibilities

· Generate, review, and process customer invoices using Syteline ERP, ensuring accuracy of customer, sales order, shipment, pricing, and billing information.

· Review completed shipments and supporting documentation to ensure invoices are generated accurately and timely.

· Process customer credits, adjustments, and other accounts receivable transactions in accordance with established procedures and approval requirements.

· Research and resolve invoice discrepancies involving pricing, quantities, purchase orders, shipping documentation, or other billing requirements.

· Coordinate with Customer Service, Shipping, Sales, and other departments to obtain information necessary to resolve billing issues.

· Post and apply customer payments to appropriate invoices and accounts within Syteline.

· Research unidentified or incorrectly applied payments and resolve account discrepancies.

· Reconcile customer accounts and investigate differences between invoices, payments, credits, and outstanding balances.

· Monitor accounts receivable aging reports and identify past-due customer balances.

· Contact customers regarding outstanding invoices and follow up on payment commitments.

· Research payment delays, deductions, short payments, disputed invoices, and other collection issues.

· Assist with month-end accounts receivable closing activities.

· Review open invoices, unapplied cash, customer credits, and other outstanding AR items for accuracy.

· Prepare accounts receivable reports, aging information, reconciliations, and supporting schedules as requested.

· Assist Accounting with audits by providing invoices, payment records, shipping documentation, reconciliations, and other supporting information.

· Identify unusual transactions or account discrepancies and communicate them to Accounting management.

Qualifications

Education and Experience

· High school diploma or equivalent required.

· Associate degree in Accounting, Finance, Business Administration, or related field preferred.

· 2+ years of accounts receivable, accounting, or related experience preferred.

· Previous experience working in a manufacturing environment strongly preferred.

· Experience using Syteline ERP or another manufacturing ERP system strongly preferred.

· Working knowledge of accounts receivable processes, including invoicing, cash application, collections, credits, and account reconciliation.

· Ability to navigate ERP systems and accurately enter, review, and research financial transactions and proficiency with MS Office.

$20. - $28. hr. DOE