Accounts Receivable Specialist

Department: Office
Pay: $17.50–$23.00 per hour
Job Type: Full-Time

Position Summary

We are seeking an Accounts Receivable Specialist to support daily office operations and manage key accounts receivable responsibilities. This position will handle customer invoicing, monitor outstanding balances, maintain accurate aging reports, and communicate with customers regarding payments. The ideal candidate is organized, professional, detail-oriented, and comfortable balancing accounting tasks with general office support.

Duties & Responsibilities

• Process customer invoices as products are shipped.
• Maintain and update the accounts receivable aging report.
• Monitor customer accounts and follow up on outstanding or overdue payments.
• Contact customers regarding past-due invoices and payment status.
• Assist with general office coordination and administrative tasks.
• Place weekly supply orders for three facilities.
• Maintain the conference room and training room calendars.
• Maintain confidentiality of client, employee, and company information.
• Assist with coordinating facility events.
• Provide administrative support to office staff and assist with projects as needed.
• Provide professional and courteous customer service to customers and vendors.
• Promote a safe, efficient, and professional work environment.

Qualifications & Skills

• Previous accounts receivable, invoicing, billing, or accounting experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Professional communication and customer service skills.
• Ability to handle confidential information appropriately.
• Comfortable following up with customers regarding outstanding payments.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office and general computer systems.
• Ability to work independently and as part of a team.

Physical Requirements

• Occasionally lift up to 25 lbs. from floor to shoulder level.
• Occasional bending, stooping, lifting, and carrying.
• Frequent sitting and use of hands, fingers, and arms for computer and office tasks.
• Manual dexterity required.
• Normal vision with or without corrective lenses.
• May occasionally be required to work more than 8 hours in a shift.

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