ACCOUNTS SPECIALIST

Essential Job Functions

Prepares daily and monthly general ledger entries.
Reviews and posts daily cash receipts including reconciliation and posting to the general
ledger.
Receives and processes accounts payable invoices and purchasing card
receipts/invoices. Scans all invoices into system.
Reviews disbursements.
Verifies, approves, and processes travel reimbursements.
Places vehicles on insurance and provides check requests for tag office.
Handles bill refund processing/invoice deposit transfers.
Reconciles entries and accounts as assigned.
Reconciles monthly bank account and pooled cash, investment, and self-insurance fund.
Maintains and retains (according to guidelines) records involving varied but routine
accounting operations in posting and balancing journals, ledgers, vendor files, grant
paperwork, and other records.
Completes or assists in completing various assigned reporting requirements such as
sales tax, federal certification, fuel tax, property and insurance, red light camera, monthly
balance sheet, revenue and expenditure reports, etc.
Assists in the preparation of the Comprehensive Annual Financial Report.
Assists in the preparation of the annual audit.
Assists in year-end activities such as requesting W-9 forms, creating related accounts in
system, and preparing and mailing 1099 statements to vendors.
Provides customer service to other departments regarding such inquiries as paid
invoices, checks processed, or copies of cancelled checks.
Conducts audits, identifies discrepancies, and resolves problems with vendor accounts
Assists in the completion of special projects as needed
May serve as backup to payroll.
Performs other duties as assigned.

AUE STAFFING IS AN EQUAL OPPORTUNITY AND DRUG FREE EMPLOYER