ACCT - CONTROLLER

JOB DESCRIPTION: CONTROLLER

Primary Responsibilities

1. Deltek Ajera Implementation & System Administration

Lead the setup, migration, and ongoing optimization of the Deltek Ajera ERP system.

Configure project structures, rate tables, billing terms, employee profiles, and workflow approvals.

Establish standard operating procedures (SOPs) for back-office data entry, reporting, and project tracking within

Ajera.

Serve as the primary subject matter expert and administrator for software module updates and user training.

2. Full-Charge Accounting & Controller Duties

Oversee all monthly, quarterly, and annual accounting processes, including general ledger maintenance, journal

entries, and reconciliations.

Lead month-end and year-end closing processes, producing accurate income statements, balance sheets, and

cash flow reports.

Manage corporate cash flow forecasting, banking relations, and liquidity management.

Coordinate with external CPAs and tax advisors for annual tax preparation, audits, and compliance filings.

3. Project Accounting & Job Costing

Set up new client projects, tasks, phases, and budgets within Deltek Ajera based on contract terms.

Monitor project performance, labor burn rates, profitability, and WIP (Work in Progress) tracking.

Partner with project managers to ensure accurate time and expense entries and timely progress billing.

Manage the full Accounts Receivable (AR) cycle: client invoicing, payment posting, collections, and AR aging

reports.

Manage the full Accounts Payable (AP) cycle: vendor invoice processing, subcontractor pay applications,

payment distribution, and expense coding.

4. Payroll Administration & HR Back Office

Review weekly payroll, ensuring accurate tracking of billable vs. non-billable hours, PTO accruals, and

deductions.

Reconcile payroll records with the general ledger and review/coordinate tax withholdings, state registrations,

and year-end W-2/1099 generation.

Assist with administering employee benefits enrollments, workers' compensation reporting, and basic HR

administrative onboarding

Qualifications & Skill Requirements

Experience: 5+ years of full-charge accounting or controller-level experience, preferably within architecture,

engineering, construction, or professional services firms.

ERP Expertise: Direct hands-on experience with Deltek Ajera (implementation, setup, or power-user

administration experience highly preferred).

Core Competencies: Deep understanding of project-based accounting, WIP management, job costing, and AEC

industry revenue recognition.

Payroll & Compliance: Proven track record in managing in-house or outsourced payroll processing and statutory

tax compliance.

Soft Skills: High level of autonomy, strong problem-solving abilities, excellent communication skills, and the

capacity to manage end-to-end back-office functions independently.