Acct Payable Specialist

Job Title:  Accounts Payable Specialist

Department: Accounting

Effective Date: 12.21.25

Reports To: Accounts Payable Manager                                                   

Working Conditions: Position is not routinely exposed to adverse environmental conditions, typical office environment

FLSA: Exempt

Direct Reports: N/A

Position Summary:

Serve as the individual responsible for accounts payable and accounting tasks for Verst Group Logistics and related companies.

Role Responsibilities:

Essential Functions:

1. Responsible for AP customer service: AP email boxes and phone calls assisting internal and external customers.

2. Issue payments according to Accounting Dept guidelines. Post Coupa invoices and payment batches in GP.

3. Monitor bank account for drafted amounts and create invoices in Coupa for processing. Create manual payments.

4. Responsible for creating Carriers in GP and Carrier payment accounts. Update Carrier details as required. Review and post daily McLeod batches.

5. Limited AP invoice entry: Non-compliant Coupa suppliers, Payroll/HR related invoices, utilities, and other categories as assigned.

6. Access Supplier Portals and obtain invoices for processing and making payments on Supplier Portals.

7. Identify and convert Coupa Suppliers that are non-compliant for invoicing.

8. Research and resolve Coupa invoice and payment related issues.

9. Complete closing process for Verst Group Logistics and related companies.

10. Assist AP Manager with 1099 activities.

11. Reconcile American Express statement and enter required transactions in GP.

12. Maintain current status for supplier statements.

13. Keep checking account register current for Coupa and cash related transactions.

14. Working with Coupa Users and suppliers, keep Coupa Analytics reports current: Invoices Pending Receipt, Action and Approval, Received Not Invoiced report, and Invoice status for Disputed and Rejected Invoices reports.

15. Ensure compliance with company policies and regulatory requirements including tax regulations and internal controls to prevent fraud.

16. Assist AP Manager with projects as assigned.

Marginal Functions:

Other accounting and business duties as assigned.

Job Specifications:

1. Associate or bachelor’s degree in accounting, finance or business preferred.

2. Effective communication and interpersonal skills.

3. Ability to prioritize, organize and manage multiple tasks to meet required deadlines.

4. Ability to work cooperatively and collaboratively with all levels of employees, management, and customers across the organizations.

5. Knowledge and proficiency with Excel.

6. Knowledge and proficiency with Microsoft Great Plains, If there is no experience with Great Plains, experience with other accounting software would be acceptable.

7. Knowledge and proficiency with Coupa would be preferred. If there has been no experience with Coupa, experience with another Procure to Payment A/P automation software would be acceptable.

8. Strong analytical skills.

9. Ability to act and operate independently with a minimal amount of daily direction to accomplish business objectives.

10. Three or more years' experience with accounts payable.

 The duties and responsibilities listed above are representative of the duties of the position, and do not include all the tasks that the incumbent may be required to perform. The incumbent must be able to perform all the essential functions of this job, either with or without reasonable accommodation.

Review and Approval: Indicates review by incumbent and approval by supervisor.

Employee: _______________________________ 

Date: _____________________________________

Supervisor: ______________________________

Date: _____________________________________