Acquisitions Assistant

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Overview

Under the general supervision of a Monographic Processing Services manager, performs a broad range of manual and computer tasks associated with receipt and physical processing and preparation of monographs in a variety of formats, including but not limited to receiving, unwanted gifts processing, shelf preparation, and record maintenance.

Unpacks, shelves, charges and routes incoming materials.  Verifies and sorts materials in preparation for receipt. Sorts and distributes mail. Reviews incoming shipments for accuracy and completeness and resolves problems with shipments. Affixes fund donor bookplates, barcodes and security devices to materials.  Tracks materials routed to other teams, units, departments or libraries.  Labels and stamps some materials. Performs scanning and digitization tasks for Acquisitions, including OnBase scanning, OnBase data entry and LSP invoice record creation, and vendor-supplied electronic invoice processing.  Prepares and researches outstanding Amazon invoices.

Creates purchase orders for approval and "add book" receipts for records loaded from vendors through an automated process or at the level of individual record retrieval. Prepares items for the shelf or transfer to Collections Services and Operations, including processing of shelf-ready items. Enters statistics into spreadsheet or database software; may compile or tabulate statistics. Performs additional related clerical functions incidental to library activities. May contribute to the development of workflow and procedure documentation. May provide work direction and training to student employees.

Required Skills and Abilities

1. Good computer hardware and software skills, including demonstrated proficiency in using multiple Microsoft Office applications (e.g. Word, Excel), email and Internet searching and online systems

2. Good interpersonal skills. Good written and oral communications skills, including ability to use electronic communications in a timely manner.

3. Ability to work both independently and in a team.  Ability to establish and maintain effective, supportive/productive relationships with colleagues and vendors.  Must be able to work with faculty, staff, students, and other library patrons in a culturally diverse environment.

Preferred Skills and Abilities

1. Familiarity with a second language in addition to English.

Physical Requirements

1. Ability to push heavy book trucks, carry heavy volumes, reach high shelves, climb ladders, work in locations with dust, and stand or sit for long periods of time.

Principal Responsibilities

1. Searches for bibliographic information in database, catalog and/or files with supplied source material. Uses computer terminal to input and retrieve records. 2. Processes and maintains records of materials received and sent out. 3. Checks, prepares and processes invoices for payment. 4. Prepares orders, receives, verifies, and sorts and records the receipt of serials and monographs. Adds issues and claims missing issues. 5. Keyboards correspondence and acknowledgement letters, forms, reports and other documents. 6. Prepares materials for microfilming. Inspects film for quality and completeness. 7. Maintains statistics. May instruct or provide work direction. 8. Performs clerical functions incidental to library activities. Required Education and Experience Two years of related work experience and a high school level education; or an equivalent combination of experience and education.

Job Posting Date

10/14/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade B

Compensation Grade Profile

Hourly Range

$25.41

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.